Project Administrator

Job Description

H&H is offering an exciting opportunity for a Project Administrator to join our New York City office. The Project Administrator will support the Project Manager in executing project plans and ensuring projects meet H&H quality standards while delivering on time and within budget.

With over 138 years of experience, H&H is a trusted full-service infrastructure engineering firm. Our clients, including infrastructure owners, contractors, and colleagues, rely on us for intricate and innovative engineering solutions. They trust our time-tested ability to manage the entire life cycle of a project, from the study and planning phase through to design and construction. With over 600 talented employees located across 30 offices nationwide, H&H can efficiently and effectively handle assignments of all sizes, types, and delivery methods around the country and across the globe.

Responsibilities

Coordination and Communication

Help the project manager with administrative duties and processes

Schedule internal and external meetings and keep minutes

Alert the project manager to issues as they arise

Act as point of contact for the project team and facilitate communication

Collaborate on stakeholder presentations

Invoicing and Commercial Administration

Assist PM with project planning and the development of monthly project invoices

Assist PM with Vantagepoint resource planning and project submittal data entry

Support PM in project progress tracking

Support PM in development of monthly progress report and supporting documentations

Support PM in development of monthly project invoices

Develop contract change orders, time extensions and other commercial requests

Support PM in development of subconsultant and subcontractor contracts and agreements

Support Contract Administrator in execution of subconsultant and subcontractor contracts and agreements

Documentation and Record-Keeping

Support project team leads on reporting for project completion and performance

Support Contract Administrator in collection of Insurance Certificates and other documents from subconsultants and subcontractors

Prepare and distribute project materials and submittals to clients

Quality Management Support

Support project team in project Quality management system documentation and Quality Audit process

Support Project Quality Lead in collection of quality management system documentation from subconsultants and subcontractors

Coordinate with Quality Management team on project submittal dates and changes to project schedules

Requirements

Minimum of Associate’s Degree in business administration or related field. Bachelor’s Degree in business administration or related field is a plus

Excellent oral and written communication skills

Excellent organizational and time management skills

Working knowledge of project delivery process, flowcharts, meeting minutes

Ability to develop a basic understanding of bridge and heavy infrastructure design delivery

Ability to learn client-specific commercial requirements and procedures

Understanding of applicable firm management and operating policies

Computer literate with an ability to master advanced techniques and applications

Strong proficiency in MS Office suite of applications and ability to learn other position specific software

Excellent oral and written communication skills

Excellent organizational and time management skills

The employee must frequently lift and/or move up to ten pounds and occasionally lift and/or move up to 25 pounds

The employee will perform the duties required in an office environment. Occasional trips to field sites may be required

The employee is occasionally exposed to a variety of extreme conditions (heat, cold, dust, noise) at construction job sites

Benefits

Salary range— $50,000-$65,000 annually. Salary commensurate with experience.

We offer a professional work environment, competitive salary, benefits package, and 401(k).

EOE M/F/ DISABILITY/VETS

Full-time