Accounting Assistant

Job Description

We are looking for a detail-oriented Accounting Assistant to join our team in El Segundo, California. This position offers an excellent opportunity to contribute to property management operations through your skills in accounts payable, accounts receivable, and vendor invoicing. If you have a passion for organization and accuracy in accounting tasks, we encourage you to apply.

• Process weekly check requests and compile Spectra reports to ensure timely handling of vendor payments and invoices.

• Monitor and follow up on overdue invoices and vendor statements to maintain accurate financial records.

• Distribute vendor and supplier invoices related to tenant reimbursement charges, ensuring proper documentation.

• Track monthly utility consumption for buildings, including electricity, gas, and water, and provide year-end summaries to property managers.

• Offer reception desk coverage when needed to support office operations.

• Assist property management staff with administrative tasks such as preparing correspondence, tenant mailings, and other office duties.

• Perform additional responsibilities as assigned to support the team's success.

Key Responsibilities:

Assist with CAM reconciliation and maintenance cost tracking.

Document and categorize AP processes that may currently lack standardization.

Collaborate with existing staff to analyze current workflows and uncover process gaps.

Contribute to refining Building Operation Costs (BOC) accounting processes.

Report directly to the Senior Accounts Payable professional, with oversight from the Controller.

Requirements:

Minimum of mid-level Accounts Payable experience required.

Familiarity with CAM reconciliations and building operations accounting strongly preferred.

Experience in property management, leasing, or real estate accounting is highly desirable.

Professional demeanor with strong organizational skills.

Proactive and detail-oriented with a focus on identifying and implementing process improvements.