Meeting Planner (Program Manager II Meetings and Events)

Job Description

OVERVIEW

Responsible for the development, planning, and execution for all assigned meetings and events, included but not limited governance and advocacy meetings, educational symposia and workshops, staff and special events, and virtual programs.

Reports to: Director of Meetings & Events

Supervises: None

Location: Chicagoland Area (Hybrid)

Travel: 4-6x yr

WHAT YOU WILL DO

Counsels and advises staff as needed in meeting and event development and planning, such as site selection, contract negotiations, budgeting, space configurations, logistical setups, established protocol and contractual obligations and risks.

Coordinates the use of online tools to execute successful and cost-effective multi-delivery format (in-person/virtual/hybrid) symposia, workshops, and webinars.

Manages training for staff and volunteers in the use of the web-based event tools, including rehearsal session, procedure manuals and tip sheets, and other support documentation for use in web event production.

Provide complete and concise copy for registration materials and assist in marketing plans.

Steer contract negotiations, in conjunction with Society leadership, and evaluations with third-party vendors, including audio-visual suppliers, general services contractors, security, caterers, telecommunications, and rigging companies and other vendors as needed. Ensure accurate billing from meeting service providers and resolve financial discrepancies; ensure payments are made in a timely manner.

Develop timely and accurate communication with key stakeholders to include staff liaison, program chair(s), speakers, attendees and program coordinators.

Manage pre-planning, onsite execution, and post-event wrap up logistics for assigned events, including but not limited to meeting function sheets and specifications, shipping and receiving, transportation, event production, décor, entertainment, photography and floral.

WHAT YOU WILL NEED

Education: Bachelor’s Degree

Experience: 3-5 years related experience

Certifications: Preferred that CMP (Certified Meeting Professional) designation be attained while in position

SALARY & BENEFITS

Employment Type: Full Time

Annual Salary: $70-80,000

Eligible for Overtime: No

Hours per Week: 37.5

The American Society of Plastic Surgeons offers a comprehensive benefits package that includes the following:

Insurance: Medical, Dental, Vision, Life, Disability, AD&D, Critical Illness, Pet

Pre-Tax Spending Accounts: Health (HSA), Flexible (FSA), Child/Dependent Care

Paid Time Off: Holidays, Vacation, Personal, Sick Days, Parental Leave

401k Retirement Plan

Financial Wellness Essentials

Identity Theft Protection

529 Plan

Remote & Commuter Benefits

Tuition Reimbursement/Professional Development

Employee Assistance Program

Employee discounts

Explore Additional Job Opportunities & Join Our Team: Career Center

*The American Society of Plastic Surgeons (ASPS) is an equal opportunity employer*

Your application will be evaluated fairly and without discrimination. Employment decisions at ASPS are based on merit, qualifications, and business needs, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other status protected by applicable law.

We are committed to creating a diverse and inclusive workplace where every individual feels valued and respected. Our commitment to equal employment opportunities extends to all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, discipline, termination, and compensation.

If you require any accommodations during the application process or while participating in the interview process, please inform us, and we will make every effort to provide necessary assistance.

Full-time

Hybrid remote