Executive Admin & Project Support Coordinator

DWA is seeking a highly organized and proactive Executive Admin and project Support Coordinator to provide direct support to our Leadership Team while ensuring smooth coordination across client projects, internal operations, and community-facing events. This role blends executive administrative support, project management, and event logistics, requiring someone who thrives in a fast-paced consulting environment.

If you excel at organizing projects, professionally supporting leadership, and managing the logistics of internal operations and external engagement efforts, this role is for you.

Requirements

Executive Support

Provide high-level administrative support to the Leadership Team, including calendar management, meeting coordination, travel arrangements, and email communications.

Draft, review, and organize presentations, proposals, and internal documents.

Maintain organized digital files, project notes, and meeting summaries.

Project Coordination

Support project planning, scheduling, and task tracking across client engagements.

Coordinate client communications and ensure follow-up on action items and deliverables.

Manage recurring internal team meetings, including agenda preparation and action item tracking.

Support operational tasks such as timesheet reminders, invoice reviews, and contractor coordination.

Event and Community Engagement Planning

Assist in the logistical planning and execution of virtual and in-person events, including workshops, client retreats, public engagement sessions, and community forums.

Coordinate with venues, vendors, speakers, and participants to ensure seamless event delivery.

Prepare event materials such as agendas, name tags, and attendee communications.

Track event-related tasks and timelines to ensure all logistics are executed on schedule.

Other Responsibilities

Support onboarding of new hires, including internal comms, logistics, and scheduling.

Assist in the implementation of internal culture initiatives (e.g., team check-ins, recognition systems)

Key Tools

Airtable

Dropbox

Slack

Google Workspace (Docs, Sheets, Calendar)

Harvest (basic support)

Nice to have: AI tools such as ChatGPT, Grammarly, etc.

Requirements

2+ years of experience in administrative support, project coordination, or event logistics.

Familiarity with Airtable

Strong organizational skills and attention to detail.

Ability to manage multiple tasks and prioritize deadlines independently.

Proficiency with Google Workspace.

Excellent written and verbal communication skills.

Comfortable learning and using AI tools to improve workflows.

Experience supporting meetings, onboarding processes, and maintaining digital records.

Must reside in the Charlotte Area for hybrid in-person support.

About You

You are a proactive problem-solver who thrives in a fast-paced, client-focused environment. You’re comfortable working with shifting priorities and can adapt quickly when direction or client needs evolve. You take initiative, communicate effectively, and stay solution-oriented despite tight timelines. You value collaboration but are also confident managing your workload independently. Most importantly, you care about delivering high-quality work that helps our leadership team and clients succeed.

This part-time contractor role is estimated at approximately 10-15 hours per week.

Availability during standard business hours (9:00 AM – 5:00 PM EST) is required to support the leadership team and clients.

Benefits

Benefits

Professional Development & Learning

Free access to on-demand courses, webinars, and leadership training (hosted by DWA).

Discounted rates for certifications or external training partners.

Quarterly knowledge exchange sessions with internal and external experts.

Health & Wellness Perks

Mental wellness resources, including group mindfulness sessions.

Monthly wellness reimbursement (up to $25) for activities like fitness classes, yoga, massage, etc.

Financial & Business Support

Optional 401(k) participation.

Potential for discretionary bonuses based on successful client referrals or revenue contributions.

Recognition & Engagement

Spotlight recognition program (Contractor of the Month, LinkedIn shoutouts).

Loyalty-based bonuses or milestone incentives for long-term partnerships.

Access to an annual in-person or virtual retreat or summit.

Branded company swag.