Office Manager & Bookkeeper

Job Description

Join Our Team: Office Manager & Bookkeeping Support

At Davis, a family-owned business proudly serving the Maine community for nearly 50 years, we are seeking a reliable and detail-oriented individual to join our office team. This position offers an excellent opportunity for someone who thrives in a supportive, independent work environment and brings a strong sense of organization, accountability, and clear communication.

In this role, you will be responsible for general administrative support with a particular focus on bookkeeping and office organization. You’ll work closely with both internal team members and external partners, contributing to the efficient day-to-day operations of the office.

Our workplace culture reflects the values we’ve built over generations: stability, mutual respect, and a healthy work-life balance. With an average employee tenure of over 10 years, we take pride in cultivating a friendly, professional environment—free from the pressures and pace of the typical corporate setting.

Key Responsibilities:

Bookkeeping & Accounting:

Solid understanding of basic accounting principles is required. You should know your debits from credits and be comfortable supporting A/R, A/P, collections, and cash flow tracking. QuickBooks experience is a big plus.

Technology & Organization:

You should be comfortable using office tech (computers, phones, printers) and fluent in Microsoft Word, Excel, and Outlook. Strong organizational skills are essential for managing contracts, documents, and recurring tasks.

Communication & Customer Service:

Friendly, professional communication—both in person and over email—is important. We value a thoughtful, respectful tone in every interaction.

Multitasking & Prioritization:

Some days are unpredictable. You’ll need to shift gears, stay on top of your priorities, and keep things moving—especially when interruptions arise.

Phone Support:

You’ll help manage incoming calls, directing calls / messages to their appropriate team member.

Team Support & HR Admin:

You’ll assist with onboarding new employees and maintaining records. You’ll also support occasional annual projects, with documentation to help guide you.

What We’re Looking For:

Bookkeeping or accounting background

QuickBooks experience strongly preferred

Proficiency in Microsoft Word, Excel & Outlook

Strong multitasking and time management skills

Organized, adaptable, and self-motivated

Professional and clear communicator

If you're someone who can anticipate needs, stay focused in a busy environment, and help keep things running smoothly—we’d love to hear from you. Please contact us today and join the Davis team!

Full-time