Administrative Professional 4

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Administrative Professional 4

Our mission at the Ohio Department of Health (ODH) is “advancing the health and well-being of all Ohioans”. Our agency is committed to building a modern, vibrant public health system that creates the conditions where all Ohioans flourish.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

About Us:

ODH is seeking an Administrative Professional 4 within the Bureau of Survey & Certification (BOSC). BOSC is responsible for conducting survey inspections to ensure health care providers and clinical laboratories are compliant with state and federal requirements. For more information about The Bureau of Survey and Certification, please CLICK HERE.

What You'll Do:

Work under the direction of the BOSC Bureau Chief.

Provide non-routine administrative support (e.g., independently formulate decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to a given situation to resolve problems, prepare correspondence &/or reports, or to carry out other assignments).

Manage the day-to-day business function of the office & monitor the workflow (e.g., coordinates & ensures all routine deadlines are met in response to assignments, special projects, letters, & weekly reports).

Analyze and evaluate BOSC operating procedures and provide technical advice to the Bureau Chief on new and revised procedures.

Prepare for and attend meetings as requested (e.g., contact providers requesting agenda questions, prepare agenda).

Prioritize and distribute work to BOSC support staff and monitor work progress and production.

Update and implement record keeping procedures; following retention schedules for records.

Ensure information on BOSC website is correct and current.

Coordinate, prepare, and process out of state travel and travel budget (e.g., ensures hotel arrangements are made, compiles travel expenses on spreadsheet).

Handle preparations for BOSC conferences & meetings (e.g., ensures speakers are contacted, contracts, purchase orders, and conference registrations are processed, agenda and handouts are printed, evaluations summarized, and certificates are printed).

Help ensure coverage of BOSC’s main phone line; handle sensitive phone calls & forward calls to appropriate parties for response.

Respond to various inquiries from office staff (e.g., program supervisors, district office supervisors) by phone or in writing.

Order, mail, and track BOSC office supplies (e.g., equipment, business cards).

Assist training coordinator with new surveyor class orientation.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

30 months experience or 30 months training in secretarial/administrative professional field.

OR

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 months experience in secretarial/administrative professional field.

OR

12 months experience as an Administrative Professional 2,16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

Technical Skills: Operational and Administrative support

Professional Skills: Critical Thinking, Attention to Detail, Verbal and Written Communication, Establishing Relationships

EDUCATIONAL TRANSCRIPT REQUIREMENTS\:

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp, or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.

Unless required by legislation, the selected candidate will begin at Pay Grade 10, Step 1 of the Exempt Pay Range Schedule ($25.76 per hour), with an opportunity for pay increase after six months ($27.18) of satisfactory performance and then a yearly raise thereafter.

APPLICATION PROCEDURES\:

All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

STATUS OF POSTED POSITION:

You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.

BACKGROUND CHECK NOTICE:

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.