Nurse Scheduler (Clerical Assistant 2)
Description:
Salary: $35,306.00 - $51,932.00 Annually
Location : Allegheny County, PA
Job Type: Non-Civil Service Permanent Full-time
Job Number: N-2025-25831
Department: Department of Military & Veterans Affairs
Division: MV Nrsg Swvc
Opening Date: 05/19/2025
Closing Date: 5/28/2025 11:59 PM Eastern
Job Code: 00102
Position Number: Multiple positions may be filled from this posting
Union: AFSCME
Bargaining Unit: A1
Pay Group: ST03
Bureau / Division Code: 00134980
Bureau / Division: Southwestern Veterans' Center - Nursing
Worksite Address: 7060 Highland Drive
City: Pittsburgh, Pennsylvania
Zip Code: 15206
Contact Name: Natalie Fewell
Contact Phone:
Contact Email:
THE POSITION
The Department of Military & Veterans Affairs is looking for an independent, responsible candidate to fill our Clerical Assistant 2 position at the Southwestern Veterans' Center located in Pittsburgh, PA. The ideal candidate is energetic, efficient, and detail oriented, as well as having good communication skills in order to interact with managers, employees and clients in a positive way.
DESCRIPTION OF WORK
This position provides administrative and clerical support to the nursing staff at the Southwestern Veterans' Center and is responsible for coordinating and maintaining daily appointment schedules, create reports as directed for nursing department, maintain nursing files, and communicate with other departments on nursing business. The candidate will also be creating the staffing schedule for a 236-bed nursing facility. A good working knowledge of Excel and other software programs to manage digital filing systems and calendars is required. Must possess excellent written and verbal communication skills in order to type clear and concise documents such as memos, emails and invoices and be able to communicate with employees, residents, family members, and other business contacts. This position will work closely with Nursing Management to organize and provide high quality services to our Veteran population.
Interested in learning more? Additional details regarding this position can be found in the
Work Schedule and Additional Information:
Full-time employment, 37.5 hours per week.
Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.
Hours may change based on operational needs.
Telework: You will not have the option to telework in this position.
Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $35,306 (before taxes).
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
Graduation from high school; or
An equivalent combination of experience and training.
Additional Requirements:
Two (2) years or more of experience with the Microsoft systems (Word/Excel/Outlook, etc.) and other software packages.
Ability to work with various office equipment such as scanner, printer, fax machine, computer, tablet, telephone, personal communication devices etc.
You must be able to perform essential job functions.
Preferred Qualifications (not required):
Previous experience completing a nurse staffing schedule.
Previous experience meeting Department of Health regulations for staffing to PPD (Patient Per Day) staffing ratios.
Previous experience using a scheduling software program. Legal Requirements:
This position falls under the provisions of the Older Adult Protective Services Act.
Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
A conditional offer of employment will require a medical examination.
How To Apply:
Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click the Veterans' Preference tab or contact us at .
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
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We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
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We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
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We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
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*Eligibility rules apply.
01
Additional Requirements: Do you have 2 or more years of experience working with software applications within the Microsoft package and other software packages to create and maintain spreadsheets, calendars, documents and rosters. (Word/Excel/Outlook, etc)?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
Additional Requirements: Do you have the ability or previous experience with various office equipment scanner/printer/fax/computer/tablet/telephone/personal communication devices etc?
Yes
No
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
05
Preferred (not required) Qualifications: Do you have any experience in formatting excel spreadsheets with formulas?
Yes
No
06
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
07
Preferred (not required) Qualifications: Do you have any experience completing a nurse staffing schedule?
Yes
No
08
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
09
Preferred (not required) Qualifications: Do you have any experience with meeting Department of Health regulations for staffing to PPD (Patient Per Day) staffing ratios?
Yes
No
10
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
11
Preferred (not required) Qualifications: Do you have any prior experience completing scheduling for any business?
Yes
No
12
For how many people were you responsible for making a schedule?
0-10
11-25
26-45
46-70
70+
13
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
14
Preferred (not required) Qualifications: Do you have experience filling scheduling holes due to call offs, vacations, or illness?
Yes
No
15
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
16
Do you have any experience using a scheduling software program?
Yes
No
17
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
Required Question