Senior Alignment Specialist

Pay Philosophy

The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these positions across the national market and provides an opportunity to progress as employees grow and develop within the role. Some roles at Liberty Mutual have a corresponding compensation plan which may include commission and/or bonus earnings at rates that vary based on multiple factors set forth in the compensation plan for the role.

Description

This is a Boston based position, with a hybrid working schedule. The individual should have flexibility for in-office support where needed, that may include travel on occasion

Global Risk Solutions, the global arm of Liberty Mutual which operates in nearly 30 countries around the world, seeks a coordinator to join the GRS Alignment team.

This role provides a full range of administrative and operational support to the alignment team, and will specifically report to the Executive Assistant to the President.

This role requires strong administrative skills and a general understanding of business operations to assist with the development of integrated calendars, calendar execution and coordination, scheduling, data collection, compiling and organizing materials, as well as preparing both standard and ad hoc reports, spreadsheets, and presentations of varying complexity.

The ideal candidate for this role has a strong ability to connect the dots, navigate complexity and ambiguity, and to effectively influence and collaborate across the organization, with exceptional attention to detail.

The Alignment Coordinator will have a can-do attitude and roll-up your sleeves mindset to support a fast-paced team in a high-profile environment.

Responsibilities:

Resolves problems and answers inquiries.

Greets and directs visitors, as appropriate, concerning activities and operations of department/ division.

Arranges meetings and conferences, schedules appointments and performs other duties related to maintaining one or more individual calendars.

Schedule and facilitate project team meetings and ensure the participation of key stakeholders and the efficient use of time.

Ensures materials are prepared and distributed, and handles any related logistics.

Compiles, updates, organizes and/or analyzes moderately complex information for inclusion in huddle boards, reports, budgets, presentations varying complexity.

Coordinates travel arrangements, ensuring efficient usage of time. Manages small scale event planning.

Follow up on actions required for task completion while seeking guidance as necessary.

Processes-related expenses.

Maintains/updates staffing lists, organizational charts, employee contact information, department newsletter, etc.

Manage portfolio of strategic projects, and support execution, resourcing, and prioritization of projects when asked.

Receives and responds to correspondence (some of which may be confidential) proofreads, revises and edits other materials for accuracy, thoroughness and appropriateness.

Act as a confidante, thought partner and sounding board to the alignment team to enable making impactful decisions.

Prepares, organizes, maintains and retrieves documents, to include scanning and online archiving.

May order and maintain supplies.

May administer programs, projects and/or processes specific to the business area supported.

Qualifications

Ability to apply intermediate administrative skills and demonstrate a general understanding of business operations to perform duties that are routine and non-routine at times

Highly effective interpersonal skills (particularly tact and diplomacy), organizational and communication skills required to resolve most problems and only escalate the most complex issues

Ability to exercise judgment to shift priorities, organize multiple tasks simultaneously, and work with minimal direction on most tasks

Intermediate skills required for using software applications (MS Office) to create both standard and complex exhibits, presentations, reports, spreadsheets, etc

Typically requires at least 2 to 4 years of administrative experience, which may include successful completion of an administrative assistant certificate program

About Us

As a purpose-driven organization, Liberty Mutual is committed to fostering an environment where employees from all backgrounds can build long and meaningful careers. Through strong relationships, comprehensive benefits and continuous learning opportunities, we seek to create an environment where employees can succeed, both professionally and personally.At Liberty Mutual, we believe progress happens when people feel secure. By providing protection for the unexpected and delivering it with care, we help people embrace today and confidently pursue tomorrow.We are proud to support a diverse, equitable and inclusive workplace, where all employees feel a sense of community, belonging and can do their best work. Our seven Employee Resource Groups (ERGs) offer a centralized, open space to bring employees and allies together to connect, learn and engage.We value your hard work, integrity and commitment to make things better, and we put people first by offering you benefits that support your life and well-being. To learn more about our benefit offerings please visit: Mutual is an equal opportunity employer. We will not tolerate discrimination on the basis of race, color, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran's status, pregnancy, genetic information or on any basis prohibited by federal, state or local law.Fair Chance Notices

California

Los Angeles Incorporated

Los Angeles Unincorporated

Philadelphia

San Francisco

Full-Time