Payroll and Benefits Specialist

Transylvania University invites applications for a Payroll and Benefits Specialist. The Payroll and Benefits Specialist is responsible for supporting the accurate and timely processing of payroll for all employees. This role serves as a backup to the Payroll Manager, processing payroll when needed. The specialist will handle biweekly and monthly payrolls, reconcile benefits enrollments with premium deductions and billing statements, and maintain detailed payroll records. Additionally, the position requires compliance with payroll regulations, responding to employee inquiries, and collaborating with HR and Finance teams to ensure seamless payroll and benefits administration. The Payroll and Benefits Specialist plays a key role in enhancing efficiency and accuracy in payroll processes and identifying opportunities for continuous improvement.

Essential Duties:

Assist the Payroll Manager in the administration of payroll, including serving as the backup as needed.

Accurately process biweekly and monthly payrolls in the absence of the Payroll Manager.

Assist in the review of payroll processing to ensure accurate payment of wages, salaries, stipends and deductions.

Verify and reconcile benefit enrollments each month against premium deductions and billing statements.

Create and maintain documentation of processes for reconciliation of payroll and benefit accounts.

Reconcile GL accounts related to all benefit plans each month, identifying discrepancies and submitting corrections to the Payroll Manager.

Maintain accurate payroll records and update employee information as needed.

Ensure compliance with federal, state, and local payroll regulations.

Prepare and submit required payroll reports.

Address employee questions regarding payroll or benefit deductions.

Provide monthly, quarterly, and annual reports as required for reconciliation and audit processes.

Assist with the creation and distribution of W-2 and 1095-C forms.

Secondary Duties:

Performs other duties that may be assigned or required.

Located in the heart of downtown Lexington, Kentucky, Transylvania University features a personalized approach to undergraduate education through 46 liberal arts majors. Founded in 1780, it is the 16th oldest institution of higher learning in the country with approximately 1,000 students.

Transylvania University is an Equal Opportunity Employer and recognizes the value of historically excluded and underrepresented backgrounds, perspectives, and experiences that enrich the university’s environment for colleagues and students alike. We are committed to enhancing the diversity of the university community and encourage all who are interested to apply.

To begin the application process, submit your cover letter to the attention of Michelle Bliffen, Vice President, Human Resources, stating your qualifications and interest and clicking the "Apply For This Position" button below. Review of applications will begin immediately and will continue until an appointment is made.

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