Payroll Specialist

About the Company: At Premium Velocity Auto, we believe our people are our greatest asset. We are a fast paced, high growth organization committed to process optimization, collaboration, and high performance. We have an amazing opportunity for a Payroll Specialist to join our team and help us support our most valuable resource – our employees. PVA has 350 locations in 18 states and is the 2nd largest franchisee in the Jiffy Lube system.

About the Role: As the Payroll Specialist, you will play a key role in our continued HR and payroll transformation and your responsibilities will include:

Responsibilities:

Preparation of Time Files – Make sure the time/hours is loaded effectively into payroll preview each Monday.

Checking timesheets for accuracy and ensuring all time has been submitted following SOP.

Maintain accurate payroll records and employee data, including wages, benefits, bonuses, and deductions.

Edit and revise downloaded data to upload into ADP for employee time and PTO.

Process weekly and bi-monthly payroll files.

Audit of our 3rd party payroll processing through ADP – Make sure everything looks good during payroll preview.

Ensure compliance with all applicable tax laws and labor regulations.

Reconcile payroll reports and resolve discrepancies in a timely manner.

Accurately determine time and PTO and ensure employees are paid accordingly.

Ensure proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.

Maintain records for each payroll including changes made during processing.

Calculating wages, processing deductions (taxes, benefits, etc.), and issuing paychecks or direct deposits.

Provide reporting and analytics – Make sure leadership has an understanding of the “health” our weekly labor management.

Ensuring payroll practices comply with all relevant federal, state, and local tax laws and regulations.

Prepare and submit payroll tax filings and year-end reports (e.g., W-2s, 1099s).

Collaborate with HR and Finance teams to ensure accurate benefit deductions and reporting.

Stay updated on changes in payroll laws and best practices.

Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

Preparing reports related to payroll, including summaries of earnings, taxes, deductions, and other payroll-related data.

Troubleshooting and Grievance Resolution – Make sure we resolve all employee concerns within 48 hours.

Answering employee questions about payroll, resolving discrepancies, and helping with payroll-related forms or documents.

Manage payroll inbox / email and resolve payroll issues by troubleshooting and taking necessary corrective steps.

Qualifications:

Proven experience in a payroll role – Someone who loves making processes better!

Strong organizational and multitasking skills – Someone who doesn’t having to manage lots of moving pieces!

Excellent communication and interpersonal abilities – Someone who likes to be part of a team and service operations!

High attention to detail and confidentiality – Someone who recognizes how to deal with sensitive information and keep it sacred!

Proficiency in MS Office and HRIS systems – Someone who loves excel a must! Someone who knows ADP or picks up system easily critical!

Pay range and compensation package: Competitive total rewards package.

Equal Opportunity Statement: Supportive and inclusive HR team culture.

Why Join Us:

Opportunities for professional development.

Hybrid work environment – Monday – Wednesday in office and Thursday and Friday remote.

A chance to be a difference maker!

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