Executive Assistant

Our client is a highly renowned fashion company based in NYC. They are seeking an Executive Assistant to join the team on site in Midtown, Manhattan. This position will manage HR-related projects and provide a high level of executive support to the Senior Vice President. This is a highly strategic role where you will act as the executive's right hand.

Job Responsibilities:

Manage the executive's calendar and email and provide timely responses and follow-up

Prepare and file documents as well as perform other administrative duties

Prepare expense reports

Coordinate travel arrangements

Schedule and organize meetings (ex: prepare agendas, materials and presentations, take meeting notes)

Manage confidential information with utmost discretion

Manage HR projects, such as recruitment drives, policy implementation, and engagement initiatives, from end-to-end

Find areas of improvement and recommend solutions to enhance efficiency

Prepare detailed HR analytics reports by analyzing metrics like employee satisfaction, turnover, and performance management

Ensure compliance with company policies, labor laws, and other regulations

Help update and develop new policies

Manage relationship with vendors, contractors, and other external partners

Skills and Qualifications:

Bachelor’s degree required, Human Resources major preferred

Certification in Human Resources preferred

5+ years of Executive Assistant experience

3+ years of experience supporting Human Resources

Experience managing an executive’s inbox, including managing HR inquiries

Experience working in a fast-paced corporate environment

Proficiency in Microsoft Office Suite and HRIS systems (ADP Next Generation)

Strong decision making, problem solving, organizational, and multitasking abilities

Excellent interpersonal and communication skills

Ability to manage confidential information

Salary Range: $100-135k annually, based on experience

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.