Administrative Assistant

Financial services firm is seeking a Finance Assistant to join their team. Seeking a candidate with 5+ years of administrative experience. Must have experience with invoices, billing, scheduling and some accounting exposure. Bachelor's degree is required.

Hybrid schedule: Onsite 4 days per week

Salary range: 70k - 85k base

Hours: 9am - 6pm

Responsibilities:

Maintain executive's calendar ensuring an organized daily schedule

Review and pay invoices within a timely manner

Communicate with outside vendors

Utilize accounting system to execute journal entries accurately and efficiently

Collaborate to ensure meticulous recording and classification of financial transactions

Conduct monthly and quarterly reconciliations between accounting system and statements

Take charge of processing and tracking payments

Coordinate internal/external meetings and travel

Maintain files and spreadsheets related to compliance documentation

Assume responsibility for office management tasks, as needed

Requirements:

Bachelor's degree required

5+ years of administrative experience within accounting or financial services

Understanding of accounting principles and practices

Proficiency in using Microsoft Office and Excel

Exceptional organizational skills and meticulous attention to detail

Ability to thrive in a fast-paced environment and manage multiple tasks efficiently

Excellent communication skills and the ability to collaborate effectively with team members