Administrative Assistant

Now Hiring: Administrative Assistant (Full-Time, On-Site in Wilmington, DE)

Blackwell HR Solutions is a woman owned human resources consulting business based in Wilmington, Delaware and serving clients throughout the US. Blackwell HR is invested in the needs of our clients. With a focus on small to medium-sized businesses and non-profits, our dedicated team of experienced HR Consultants partners with clients across a variety of industries and business communities to develop and implement HR solutions that allow business leaders to focus on achieving their mission and fully engage their teams. We believe in operating with innovation, exercising compassion, being engaged with our clients, and delivering exceptional results. We live our values every day in the work we do with our clients, our community, and our team.

Blackwell HR Solutions is seeking a highly organized, proactive Administrative Assistant to support our fast-growing company, located in Wilmington, Delaware. This on-site role reports to the Director of Business and HR Operations and is vital to the efficiency and success of our team. This position will provide direct support to the Director of Business and HR Operations as well as the CEO & Founder. This role encompasses a wide range of administrative and operations-related tasks. The incumbent must be self-directed, have excellent organizational skills, communicate with team members and clients regularly and welcome organizational challenges.

What You’ll Do:

Provide high-level administrative and operational support on complex issues in a fast-paced, collaborative team environment.

Manage incoming communications, including phone, mail, and email.

Organize and maintain client files, office inventory, and company records.

Provide administrative support to business development activities and client relationship management.

Assist with project deliverables and create presentations, reports, and external communications as assigned.

Provide general office support including keeping office supplies stocked, maintaining a clean and organized workspace, and assisting with office logistics.

Effectively partners with executive leadership, including C-suite stakeholders, to support strategic initiatives and organizational priorities.

Take on other important tasks as needed to keep things running smoothly.

What We’re Looking For:

Bachelor's degree or equivalent work experience

3+ years of professional experience in an administrative or similar role

Proficiency with Microsoft Office (or equivalent platforms)

Excellent communication skills—verbal, written, and interpersonal

Strong project coordination and time management abilities

Experience creating professional presentations and documents

A self-starter who thrives with minimal oversight

Ability to move seamlessly between strategic thinking and hands-on execution

Maintains a high level of professionalism, discretion, and responsiveness in all interactions with senior leaders, ensuring clear communication, thoughtful follow-through, and trusted support.

Demonstrates the ability to manage up by anticipating leadership needs, providing proactive updates, and aligning work with executive goals.

Why Join Us:

We offer a flexible and supportive work environment, paid time off, company-matched retirement plan, healthcare insurance, and company-paid life and disability insurance. We deliver excellence every day to our clients and we’re looking for someone who shares that vision.

Blackwell HR Solutions is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.