Administrative Assistant/Accounting

Seeking a full-time Accounting Administrative Assistant. This role presents an opportunity to be an integral part of our collaborative team. Your role will focus on maintaining accurate and up-to-date financial records, processing invoices, and assisting with general accounting duties, all while emphasizing attention to detail and organizational skills, including efficient filing. Hours are 9:00 a.m. – 5:30 p.m.

Key Responsibilities:

Financial Record-Keeping: Maintain precise and current financial records, including accounts payable and receivable, invoices, receipts, and expense reports.

Data Entry: Enter financial transactions into the accounting system with precision, ensuring accuracy, completeness of information, and utilization of Excel's advanced features for data manipulation.

Billing and Invoicing: Generate and distribute client invoices, ensuring accuracy and timely delivery.

Expense Management: Monitor and reconcile expense reports, verifying receipts, and ensuring compliance with company policies.

Filing and Documentation: Establish and maintain organized and efficient filing systems for financial documents, enabling easy retrieval and confidentiality, and efficiently track document locations.

Administrative Support: Provide general administrative support to the accounting department, such as scheduling meetings, coordinating travel arrangements, and ordering office supplies, while maintaining detailed records in Excel.

Collaborative Work: Collaborate with other team members to streamline processes, improve efficiency, and contribute to the overall success of the department, with a strong emphasis on Microsoft Excel skills.

Compliance: Assist in maintaining compliance with accounting principles, internal controls, and regulatory requirements, leveraging Excel for audit trail and documentation.

Requirements:

Associate or Bachelor’s Degree in Accounting or a related field of study.

Desired Qualities:

Proficiency in Microsoft Office, with a strong focus on Excel.

Strong organizational skills and impeccable attention to detail.

Highly detail-oriented and capable of multitasking.

Excellent written and verbal communication skills.

What We Offer:

Hybrid work environment: Three days in-office (Mon–Wed), two days remote (Thu–Fri).

Competitive salary and benefits package in line with DC market standards.

Opportunities for mentorship and professional development.

Oliff PLC is an equal opportunity employer.