Senior Human Resources Coordinator

About the Company - Come work for a SaaS company that is a leader in the automotive repair industry and offers the stability that only a 100+-year-old company can offer. We are Mitchell 1, a division of Snap-on Inc. For over 100 years, Mitchell 1 has been a leader in providing information solutions that simplify everyday tasks for automotive professionals, helping make their jobs easier.

About the Role - We are seeking a dedicated Human Resources Coordinator to provide comprehensive administrative support to our HR department. This role serves as the first point of contact for various HR-related inquiries and plays a vital part in ensuring the smooth operation of HR functions across the organization.

This is a full-time, on-site position based at Mitchell 1’s headquarters in San Diego, operating Monday through Friday.

Key Responsibilities:

Manage HR administrative tasks, including mail distribution, filing, and maintaining office supply inventory.

Administer employee programs such as referral and safety rewards.

Track education assistance benefits and coordinate with the payroll department.

Maintain and update employee emergency contact information.

Support payroll processes in collaboration with the Senior HR Administrator, ensuring data accuracy and timely approvals.

Process payroll deductions and liaise with the payroll department for items like wage garnishments.

Handle contractor invoice processes, ensuring accurate data entry and reconciliation.

Respond to employee inquiries regarding company policies, payroll, workers' compensation, and disability, escalating complex issues as needed.

Order flowers for company-approved occasions.

Maintain the HR SharePoint platform and ensure accurate recordkeeping.

Update organizational charts to reflect staffing changes.

Provide exceptional customer service to internal stakeholders.

Conduct ergonomic evaluations in partnership with the Facilities Manager.

Manage the company-branded merchandise store, overseeing inventory and employee purchases.

Coordinate mailing of employee notifications related to leaves of absence and other time-sensitive matters.

Assist the Senior Recruiter with scheduling and organizing New Hire Lunches.

Monitor compliance with federal, state, and company leave policies.

Prepare and deliver termination packets to departing employees promptly.

Provide backup support for the Receptionist during core work hours.

Lead by example, adhering to company policies and maintaining confidentiality.

Complete employment verifications and respond to unemployment benefit requests.

Assist with employee engagement activities as a key member of the Events Committee.

Support various onsite initiatives, including open enrollment, health fairs, and holiday events.

Ensure compliance with federal and state poster requirements.

Undertake additional projects and assignments as directed by the HR Director or Executive Team.

Qualifications:

Education:

Associate’s degree or higher (required)

Bachelor’s degree (preferred)

Certification in HR programs or equivalent work experience (required)

Experience:

2+ years of HR experience, preferably in HR Assistant or Coordinator roles (required)

3+ years of HR experience in areas such as Payroll, Benefits, Safety, and Leave of Absence (preferred)

2+ years of administrative assistance experience (required), 3+ years (preferred)

Skills:

Strong understanding of federal and California employment laws related to benefits, leave, payroll, wage & hour, disability, and workers' compensation

PHR or SHRM-CP certification (preferred)

Proficiency in HRIS software, preferably ADP

CPR certification (preferred)

Effective collaboration and communication skills across all organizational levels

Ability to manage multiple tasks and prioritize effectively

Demonstrated computer skill proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams