Executive Assistant

Law firm client in Downtown Houston is looking for an Executive Assistant to provide support to multiple attorneys.

OVERVIEW

This executive assistant will provide all requested administrative support, which may include word processing, database management, spreadsheets, presentation software, electronic calendaring, communication assistance and emailing. Job duties may vary depending on the assigned Attorney’s requests.

RESPONSIBILITIES

Secretary duties

Maintain complex calendars for multiple Attorneys

Manage phone lines for assigned Attorneys

Time entry for Attorneys into the time-keeping system

Maintain a high level of discretion and confidentiality

Act as the point of contact between Attorneys and clients

Set up meetings and conference calls

Create expense reports and review and confirm reimbursements

Create PowerPoint presentations per Attorney requests

Maintain attorney reading and working files

Make travel arrangements for Attorneys

Make restaurant reservations as requested

Assist with event planning as requested

Arrange for courier pick-ups and deliveries

Word processing and mail out duties

Document revisions, proofing and editing

Process mail-outs and overnight deliveries

Receptionist duties

Periodically fill-in for the primary Receptionist on the main floor as requested

Greet and direct guests to conference rooms

Receive deliveries

All other duties as assigned

JOB QUALIFICATIONS

Excellent oral and written communication skills

Excellent telephone skills

5+ years of experience as an Executive Assistant

High Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Detail oriented and works with a high degree of accuracy

Highly organized and flexible

Ability to multitask and prioritize workload

Must be team focused

Must be self-directed and able to complete projects with limited supervision