Receptionist/Office Administrator

We are seeking a Receptionist/Office Administrator to join our thriving practice group.

Galbut Beabeau, P.C. is an independent law firm with a sophisticated and diverse commercial practice.

We promote a unique, close-knit, and collaborative work culture dedicated to excellence, efficient problem-solving, and providing our clients with the highest level of service. We value collegiality and diligence, encourage ingenuity, and invite gifted professionals interested in joining our team to contact us.

Duties include, but are not limited to, the following:

Lead and manage client experience

Greet clients, vendors, and visitors of the firm

Answer and direct phone calls on a multi-line phone system

Receive and disseminate incoming mail and e-mails

Calendar and schedule meetings, client conferences, and other special functions

Manage vendor relationships

Manage and order supplies

Place catering orders for meetings

Ensure proper supplies, refreshments, network connections, and other items necessary for conferences

Coordinate office suite security, including online access and security software

Coordinate and manage accounts payable tasks with the firm accounting team

Assist with inputting data and generating reports in firm billing software

Assist with booking and allocating operational expenses

Coordinate and assist with marketing, including social media and firm events

Coordinate and collaborate with the firm information technology and website maintenance teams

Perform other duties as assigned

The ideal candidate will be a highly organized, detail-oriented, professional, and hardworking multi-tasker with superior customer service and communication skills, both verbal and written. Prior receptionist and customer service experience preferred. Opportunity for expansion and advancement of role to include additional business administration services.

Position requirements:

Professional and positive disposition

Superior communication and interpersonal skills

Superior organizational skills and attention to detail

Punctuality and dependability

Ability to multi-task

Ability to learn new skills

Proficient in Microsoft Office

Familiarity with Clio Manage preferred

College degree preferred

Availability Monday through Friday, 8:30am-5:30pm