Proposal Coordinator

Description:

4LEAF, Inc. (4LEAF) is a multi-discipline Firm providing services throughout the United States. For more than 20 years, 4LEAF has assisted clients in successfully navigating contract services leading to fiscally responsible solutions. As one of the industry's notable providers of planning, building and safety, construction management, and fire consulting services, 4LEAF has an enviable track record of completing complex projects and staffing assignments with both public and private clients. The dedication of our staff combined with our company culture have consistently allowed us to meet and exceed the needs of our clients. 4LEAF also is a California-based engineering corporation specializing in civil engineering projects. We provide services to both Public Works/Engineering and Building Departments of municipalities throughout the state. These services include but are not limited to: Construction Management; Engineering/Civil Inspections; Building, Mechanical, Electrical, and Plumbing Inspections; Plan Check; Planning; and Code Compliance. In addition, we provide consulting services to private owners within these same scopes of work.

Proposal Coordinator

4LEAF is seeking a full time Proposal Coordinator for our Pleasanton, CA Construction Management / Civil Infrastructure group. Candidates must have excellent verbal and written communication skills, proven experience in marketing content management, and strong project management, time management, and organizational skills. Working in a collaborative environment, the Proposal Coordinator will focus on proposal development and management of related marketing content.

The ideal person for this position will be able to maintain and enhance a professional and efficient marketing environment and have a passion for marketing. At a minimum, the successful candidate will be resourceful, high-energy, and a self-starter. Excellent benefits and a competitive salary will be offered based on qualifications and experience.

The Proposal Coordinator produces and ensures the delivery of top quality, on-time and effective proposals, qualification packages, presentations, etc. Assists the overall pursuit process to ensure that the overall theme, technical scope, staff qualifications, and project experience are accurate, up to date, well written, and graphically pleasing. Assists with the development, design, coordination, production, editing, proofing, and delivery of high-quality submittals and accompanying marketing materials. Provides input and collaboration to help establish priorities and protocols for responding to Request for Proposals (RFPs) and other marketing-related enquiries. Provides the initial mock-up of proposals, presentations, and other marketing activities to the Proposal Manager in an accurate and timely manner.

RESPONSIBILITIES

Proposal Development

Efficiently manage the proposal development process from RFP receipt to proposal delivery, against deadlines, and with minimal supervision.

Review and interpret RFPs to identify required content elements, win themes, and strategic messages.

Manage the gathering of proposal content by coordinating and communicating effectively with contributors to obtain and edit content.

Develop original proposal content as needed.

Draft proposals, manage reviews by stakeholders and subject matter experts, and obtain final proposal approvals.

Perform content assembly, editing, formatting, reviews, and production.

Ensure that all RFP technical requirements are met, proposals are tailored to prospective clients' needs, content is relevant and accurate, and all text and graphical elements adhere to templates, brand guidelines, and visual presentation and communication standards.

Content and Data Management

Assist subject matter experts with the creation of reusable marketing information for use in proposals and other media.

Through fact-checking, version control and related quality control functions, maintain the accuracy and currency of proposal content and other marketing information including staff qualifications, project descriptions, value messaging, client data, photographs, and graphical elements.

Assist with the development and/or implementation of internal software tools and processes to maintain the accuracy and integrity of all marketing content and data.

Maintain Microsoft Word, PowerPoint, Excel, and Adobe InDesign templates.

Other Responsibilities

Coordinate marketing events, sponsorships, and use of promotional materials.

Assist with the development of marketing communications projects including print collateral, advertising, web site content, email messaging/campaigns, social media, and presentations.

Utilize creative writing skills to craft engaging and impactful marketing messages.

Update marketing tracking systems and records.

Maintain inventory of proposal production materials, marketing collateral, and promotional items.

Perform competitive research as directed.Requirements:

QUALIFICATIONS / EXPERIENCE

Bachelor's degree, preferably in English, Marketing, Journalism, or Communications.

3 to 5 years of marketing experience preferably for B2B or B2G professional services.

3 to 5 years in a technical writer, advertising copy editor, or similar role will be considered as a substitute.

Knowledgeable of components utilized in Civil Infrastructure and Public Works projects.

Proven project management skills and the ability to multi-task, prioritize tasks, problem-solve, and work effectively with others to deliver high quality results within prescribed deadlines.

Highly organized, self-directed, self-starting, and proactive.

Outstanding interpersonal skills.

Excellent verbal and written communication skills, including strong editing and content organization abilities.

Business and technical writing experience combined with creative and persuasive writing skills.

Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Publisher, and Outlook)

Experience with Microsoft Word templates, themes, styles, and advanced formatting functions.

Experience with maintaining digital assets and marketing data utilizing CRM software.

Knowledge of visual design principles.

Experience with Adobe Creative Suite products including InDesign, Illustrator, and Photoshop.

WORKING CONDITIONS

General office environment.

Regularly requires working in a seated position at workstation for extended periods.

Occasionally may require lifting up to 20lbs.

Job Type: Full-Time, Monday-Friday, 8am-5pm

Benefits:

401(k)

Dental insurance

Flexible spending account

Health insurance

Paid time off

Vision insurance

4LEAF anticipates paying between $68,600 and $93,300 per year for this position, commensurate with experience.

4LEAF, Inc. is an equal opportunity employer.

For more firm information, please visit

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