Executive Assistant

Job Details

Job Location

Sunset Hills Campus - St Louis, MO

Description

Summary

The executive assistant provides high-level administrative support to Lead Executive Assistant and Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

This position requires its primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer; and its primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Personal:

Maintain the God ordained priorities in your life putting Jesus Christ at the center of everything including your spouse, children, and the ministry

Passionate about tithing at least 10% of your income to what God is doing through the vision of Faith Church

Invest in and lead a Faith Church connect group

Be responsible for developing & multiplying Dream Team

Avoid the appearance of evil, let no hint of immorality exist and conduct life with the upmost of integrity in all situations

Attend services regularly with your entire family

Maintain loyalty to the vision and staff of Faith Church and always protect the unity God has given this church

Believes and operates in the gifts of the Spirit

Wholeheartedly believes in the empowerment of women in Pastoral leadership

Fully devoted follower of Christ

Person of Godly character and integrity

Loves Faith Church and lives our vision and culture

In alignment with What We Believe and Leadership Core Values

Attend weekly Staff Meeting

Personal social media posts in regards to Church activity must be aligned exclusively with Faith Church

Essential Duties & Responsibilities:

You will attend quarterly leadership meetings with all staff and volunteer director

Weekend & services responsibility: facilitate the speaker for the weekend and making sure they have everything they need to have the Services run smoothly with transportation, props, etc, hang loose for speaker needs, and possible travel with Lead Pastors

Kingdom Builders Dinners work with the KB Administrative Assistant to help facilitate

IAW dates and follow up

Assist in planning events and organize meeting notes

Update preaching Calendar

In-house guest preaching reach outs

Guest Speakers

Purchase gifts and arrange gift baskets

On-Site communication with guest and team

Manage Lead Pastors' Schedules

Schedule meetings

Send invites for scheduled meetings

Update attendees of changes

Set up all Video Conference meetings for Pastors (Zoom)

Send 1 hours, 30 minutes, 15 minute and 5 minute reminders via text (or phone call when needed) for all meetings

Womans Conference

Guests/Invites

Travel for guests

Itineraries

Gift Baskets

Purchase supplies

Assemble

Food

Order, arrange, confirm final count, set up

Reach out to DT to host special guests

Schedule and execute meeting for Hostesses

Décor for PW suite

Christmas Gifts

Research, order, and distribute gifts for Staff, DT Directors, Donors, Pastors/Friends)

Organize and assist with staff Christmas party

Update and help manage Birthday Calendar (Pastors/Friends)

Birthday Gifts

Research, order and distribute gifts for Staff and Pastors/Friends)

Schedule and Post Pastor Davids Blog

Staff Travel - book; organize and prepare

Gather and ship product for speaking engagements

Create and distribute agenda for staff meeting

Coffee order for Weekend Leadership meeting

Manage Lead Pastors' credit card logs

Schedule and execute staff outings

Thank you cards for Pastors (gifts they received)

Make coffee/tea for Pastors

Order lunch when necessary

Schedule ride a longs for Pastors for Weekend Services

Mens Meetings schedule and follow up

Get trained on PA positions

Assist with message research

Be available to travel to speaking engagements

Assist with NC show meetings, ideas and executions

Cross train on travel and Lead Pastors social media

Track monthly reports

Manage Pastor Nicoles social media

Help with Pastor Davids social media

Household of Faith

Assist in planning of events

Assist Pastors in any aspect needed

Four Rivers Media - COF/BOOKS

manage emails, COF zooms, data, funnels, offers etc

Nicole Crank Show

schedule guest interviews

prep all details for shoots - props, outfits, shoot docs, food etc

Qualifications

Competencies

Must have a heart for the Church and be a mature follower of Christ.

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Excellent time management & collaboration skills

Personal Effectiveness/Credibility

Excellent organizational skills and attention to detail.

Strong administrative skills

Ability to work independently.

Maintain flexibility and technical capacity

Work well under pressure / stress management / composure

Enjoys a fast paced environment

Work Environment

This job operates in a professional office environment (routinely uses standard office equipment).

Physical Demands

Office time is mostly a sedentary role (stationary at desk and working on a computer); during services and events, must have high energy for multiple hour segments.

Position Type and Expected Hours of Work

The weekly schedule will include 40-45 hours per week and will alternate Tuesday & Saturday evening services every other week. In addition to your regular weekly hours you will be asked to participate in events that will occasionally include evening or weekend hours, as there are continual seasons where it will be necessary to exceed these minimum hours (i.e., Christmas, Easter, Strategic Planning, are just some examples and do not encompass all of the extended hours opportunities). These hours can/will fluctuate.

Monday: 9:00am-6:00pm

Tuesday: 9:00am-6:00pm (rotation week until 8:30pm)

Wednesday: 9:00am-6:00pm

Thursday: 9:00am-6:00pm

Friday: Off

Saturday: Off (rotation week 3:00pm 7:00pm)

Sunday 8:30-1pm

Travel

Overnight travel and local day travel may expected for this position around special events, services, and campus openings

Required Education and Experience

Level of experience: Intermediate (practical application)

High school diploma.

Five years of administrative experience.

Preferred Education and Experience

Associates degree or bachelors degree.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.