Student Services Month Secretary

Position Type:

Secretarial/Clerical/Secretary - 12-Months

Date Posted:

5/14/2025

Location:

District Office - DO

District:

Alsip, Hazelgreen & Oak Lawn School District 126

Job Description Overview

The Student Services Secretary position is multi-faceted and encompasses services to the Special Education Department, Multilingual Department, and other duties at the District Office. Excellent interpersonal skills, organizational skills, and the ability to handle situations with the utmost of confidentiality are essential. The Student Services Secretary works with and supports administrators who are responsible for the aforementioned programs, and interacts with staff members from each of the programs.

Qualifications

High school diploma or equivalent

Excellent public relations skills and a commitment to serve the district's educational community in a patient, responsive, professional, and courteous manner

Effective written and verbal communication skills

Excellent knowledge of the English language, including but not limited to, the rules of grammar and correct spelling

Excellent organizational skills and ability to work in a self-directed manner, anticipate future deadlines, and manage projects and reports

Ability to maintain confidentiality in all matters associated with the position

Proficiency with Microsoft Word and Microsoft Excel, and Google Suites required

Ability to maintain confidentiality in all matters associated with the position

Preferred Qualifications

Bilingual in Spanish or Arabic

Previous experience working in a school setting performing secretarial duties

Experience working with student information systems

Duties and Responsibilities for the Special Education Department

Maintain accurate information regarding eligible students in special education programs, including amount of related services, accommodations, and projected reevaluation dates for each student.

Enter data in Student Database System, manage the computerized IEP Program, and maintains accurate class lists

Monitors state-required reporting requirements

Manage the attendance for out of district students

Arrange transportation for eligible special education students

Coordinate Medicaid Reimbursement Information

Coordinate with Medicaid providers and staff

Review student information for accuracy

Maintain records for students who are Medicaid eligible for fee for service

Coordinate Extended School Year Transportation for out of district students

Manage special education purchase orders

Coordinate transition meeting dates/invitations to staff and forward records to the various high schools

Send special education records to districts of transfer

Assume additional duties and responsibilities as assigned by the Director of Special Education

Duties and Responsibilities for the Multilingual Department

Distribute and maintain Home Language Surveys

Maintain accurate information of eligible students in multilingual programs and the required state data

Enter data in Skyward and maintain accurate lists of caseloads

Assist in processing orders, including the distribution and collection of ACCESS testing materials

Maintain ongoing communication with multilingual teachers

Schedule screening appointments for language screenings

Work with a translation company to schedule interpreters and/or written translations

Other duties as assigned by the Bilingual Director

Duties and Responsibilities at the District Office

Work as a member of the collaborative team at the District Office and assist other departments as needed to complete seasonal projects

Maintain the confidentiality of all District information

Observe and follow all District policies and procedures

Perform all duties and responsibilities as assigned by the Superintendent or designee

Physical Requirements

Work is performed while standing, sitting and/or walking

Requires the ability to communicate effectively using speech, vision and hearing

Requires the use of hands for simple grasping and fine manipulations

Requires bending, squatting, crawling, climbing, reaching

Requires the ability to lift, carry, push or pull light weights, up to 30 pounds

The employee should have the physical capabilities to perform the job functions