Accounting Assistant

Job Description

Salary: $22 - $25 Hourly DOE

Job Title: Accounting Assistant

Location: Within 120 miles of New Orleans or Baton Rouge, Louisiana (Remote)

Job Status: Regular, Full-Time, Benefit Eligible

FLSA Status: Non-Exempt

Reports to: VP of Operations

Job Summary:

This position will maintain and record a complete and systematic set of business transactions. They will balance ledgers, reconcile accounts, and prepare reports to show expenditures, accounts receivable, and accounts payable.

Duties/Responsibilities:

Document financial transaction details and monitor the transactions.

Prepare and file financial documents.

Process accounts payable and accounts receivable, including invoice generation and payments.

Utilize the appropriate accounting software (QuickBooks Online) and project/expense management software (Kantata, formerly Mavenlink) to manage and automate financial tasks when relevant.

Facilitate new customer setup by ensuring accurate completion of related documentation, such as certificates of insurance and ACH information.

Monitor and maintain the companys state tax nexus, ensuring compliance through state registration, business license renewals and other filings.

Collect, analyze, and summarize data for tax forms according to local and federal mandates.

Monitor the accuracy of financial data and ensure all financial transactions are properly recorded.

Analyze financial data for patterns, trends, and anomalies, and recommend corrective action when necessary.

Reconcile company accounts.

Assist external CPA with tax planning during the fiscal year and annual corporate tax filing.

Generate financial reports, analyze the data and prepare key performance indicators (KPIs) that demonstrate the companys financial health.

Coordinate the research and planning of company event logistics, including budget management, travel itineraries and venue bookings.

Contribute to team effort by accomplishing related and unrelated tasks as needed.

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Required Skills/Abilities:

Excellent organizational skills and attention to detail.

Proven capability of spotting and resolving discrepancies.

Excellent time management skills with a proven ability to meet deadlines.

The ability to clearly communicate complex data.

Strong analytical and problem-solving skills.

Ability to prioritize tasks.

Excellent interpersonal and customer service skills.

Excellent data entry skills.

Ability to function well in a high-paced and at times stressful environment.

Proficient with Microsoft Office Suite (especially Excel) or related software.

Education and Experience:

Associate's degree in Accounting, Business, Math, or related field preferred.

Requires two to four years related experience or a combination of experience and equivalent education.

NACPB, AIPB, or equivalent certification preferred.

Previous experience with QuickBooks Online required.

Must be fluent in English, both verbal and written.

Benefits:

100% remote work environment.

Medical, Dental, Vision, Disability, Life and AD&D insurance.

401k contribution of 3% of your base salary, regardless of if your contribution (immediately vested).

Paid time off, paid holidays, floating holiday, paid birthday and paid parental leave.

Monthly, flexible work reimbursement for costs associated with mobile and/or internet costs.

One-time stipend for the costs associated with establishing a home office.

Environmental Requirements:

Must live within 120 miles of New Orleans or Baton Rouge, Louisiana.

Remote work is to be performed in a private, home office setting, free from safety hazards and distractions.

Home internet speeds of a minimum of 25MB down/3MB up. 50MB down/5MB up preferred.

Physical Requirements:

Ability to travel nationally and stay overnight for several days on an annual basis.

Must be able to operate a motor vehicle and must maintain a valid drivers license for the duration of employment.

Prolonged periods of sitting at a desk and working on a computer.

Repeating motions that may include the wrists, handsand/or fingers.

Answer and return phone calls.

remote work

Full-time

Fully remote