Senior Accounts Payable/Payroll Manager w/Office Management

Job Description

We are seeking a highly skilled and experienced Senior Accounts Payable (AP) / Payroll Manager to oversee the full-cycle AP and payroll functions. This role will also include key office management responsibilities, ensuring the smooth and efficient operations of our office. The ideal candidate will have a strong background in AP, payroll management, and general office administration, with excellent organizational, leadership and problem solving abilities.

Key Responsibilities:

Accounts Payable (AP) Management:

Oversee the full AP cycle, including invoice processing, vendor payments, and reconciliations

Ensure accurate and timely payment of all vendor invoices and employee expenses.

Maintain strong relationships with vendors and resolve any discrepancies or issues.

Develop and implement AP policies and procedures to improve efficiency and accuracy.

Monitor and reconcile the AP sub-ledger to the general ledger on a monthly basis.Payroll Management:

Supervise and process payroll for all employees, ensuring compliance with local, state, and federal regulations.

Handle payroll audits, tax filings, and year-end reporting.

Maintain payroll records and ensure confidentiality of sensitive information.

Address and resolve payroll issues, discrepancies, and employee inquiries.

Implement and maintain payroll policies and procedures.Office Management:

Oversee office administrative functions, ensuring the smooth day-to-day operations of the office.

Manage office budgets, supplies, and equipment procurement.

Coordinate office maintenance & repairs.

Organize office events, meetings, and travel arrangements.

Ensure compliance with health, safety, and security protocols.

Act as the point of contact for office-related issues, ensuring they are addressed promptly.Qualifications:

5+ years of experience in accounts payable and payroll management.

Solid understanding of accounting principles, payroll regulations, and best practices.

Proficiency with payroll and accounting software systems (QuickBooks).

Strong analytical and problem-solving skills.

Excellent organizational, time-management, and multitasking abilities.

Strong communication and interpersonal skills, with the ability to work effectively with diverse teams.

High attention to detail and accuracy.

Ability to handle confidential information with discretion.Preferred Qualifications:

Certified Payroll Professional (CPP) or related certification.

Experience with office management or facilities coordination.

Experience in a small-to-mid size organization.What We Offer:

Competitive salary and benefits package.

Opportunities for professional growth and development.

A supportive and collaborative work environment.

Job Type: Full-time

Pay: $40,000-50,000 Annual

Benefits After Probation Period:

100% Employer Paid Health insurance

Paid Vacation

Paid Sick Days

Schedule: Monday to Friday, 8:00am - 4:30pm

Experience: 5+ Years experience.

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