Office Support Specialist

Description

The hiring range for this position is $52,949 - $59,219. The full range for this position is $52,949 - $74,070.

The Office Support Specialist is responsible for performing clerical and administrative duties in the Health and Human Services Financial Services Department. Responsibilities may include collecting, preparing, and reviewing information; processing applications, forms, licenses, permits and other documents; maintaining records and related system or database; public communications including committee minutes.

Job Duties

Provide advanced administrative support to departmental staff and/or other offices and agencies, ensuring operational efficiency and coordination.

Perform front-desk and/or receptionist activities, such as preparing, sorting, and posting mail or packets; coding and sending bills; greeting visitors; and providing information and assistance in person, via email, phone, or fax.

Compose, maintain, edit, transcribe, review, update, scan, and/or distribute various routine and specialized documents and records, including correspondence, reports, transcripts, letters, spreadsheets, notices, and licenses.

Maintain and update online systems and databases to ensure efficient storage and retrieval of accurate and consistent data, including data entry and resolution of incomplete information.

Monitor and maintain office inventory, supplies, and/or equipment to ensure security and availability.

Perform other duties as assigned, of a similar nature or level.

Qualifications

High school diploma or GED.

Two years of administrative support or related experience.

An equivalent combination of education and experience may be considered.

Supplemental Information

Skills:

Operating a computer and using related software applications.

Coordinating and scheduling meetings and events.

Utilizing modern office equipment.

Preparing and maintaining records and reports.

Applying proper grammar, punctuation, and spelling.

Maintaining confidentiality.

Processing routine and complex forms and documents.

Reconciling basic accounts.

Utilizing communication and interpersonal skills to interact effectively with coworkers, supervisors, the general public, and others.

Physical Requirements:

Ability to lift and carry office supplies and materials, typically not exceeding 20 pounds.

Ability to perform repetitive tasks such as typing and data entry for extended periods.

Prolonged periods of sitting, standing, or walking may be required.

Must be able to perform the essential physical duties of the job with or without reasonable accommodation.

Additional Information:

Must pass a background check.

Must be legally authorized to work in the United States.

Kandiyohi County is an Equal Opportunity Employer.