Financial Operations Manager

Introduction

The Maryland Department of Veterans and Military Families (DVMF) was created by the State Legislature in 1999 as an executive agency with the mission of assisting veterans, active duty service members, their families and dependents, in securing benefits earned through military service.

Under the Department of Veterans and Military Families there are five major programs:

Service and Benefits Program

Charlotte Hall Veterans Home

Cemetery and Memorial Program

Communications, Outreach, & Advocacy Program’s

Maryland Veterans Trust Fund The Department of Veterans and Military Families is seeking a Financial Operations Manager.

GRADE

18

LOCATION OF POSITION

16 Francis Street

Annapolis, Maryland 21401

This position will require travel to Charlotte Hall Veterans Home in St. Mary's County Maryland.

POSITION DUTIES

The Financial Operations Manager is responsible for the comprehensive management of all aspects of the financial performance of the management contract for the operation of Charlotte Hall Veterans Home. This includes developing a full understanding of the structure, content, and supporting analysis of monthly invoices from the contractor; analyzing the contract's revenue and expense performance and staffing efficiencies using all available sources of that information; identifying financial performance trends and anomalies; bringing negative trends to the knowledge of Department and contractor leadership; providing competent financial guidance to both Department and program leadership on all aspects of the contract; and identifying, evaluating, proposing and implementing strategic and tactical options for improving financial performance while maintaining or improving quality of care. Advances the work of the Fiscal Unit by assisting with both program-specific and agency-based fiscal responsibilities at the direction of the Director of Finance.

Serves as the Department's Records Officer.

Position Duties Include but are not limited to:

Manage all aspects of financial performance of the management contract for the operation of Charlotte Hall Veterans Home.

Develop a full understanding of the structure, content, and supporting analysis of monthly invoices from the contractor.

Review each month’s invoice and supporting schedules

Identify and understand links between supporting schedules and the monthly invoices

Summarize each month’s revenue by facility (within Charlotte Hall) and payer source.

Maintain perpetual tracking of revenues by payer, expenses by category, and census for financial analysis

Collaborate with contractor finance staff to understand detail of regular contractor accounting entries and practices that impact monthly invoices

Review capital asset (CER) purchase activity and work with State staff at Charlotte Hall to ensure contract compliance with capital asset purchase requirements

Analyze the contract’s revenue and expense performance

Develop full understanding of financial implications and limits in the current (and any future) management contract for operation of Charlotte Hall Veterans Home

Track and analyze revenue and expense trends relative to contract limits, prior months’ performance, and profitability

Review and analyze staffing efficiencies and ratios to numbers of residents served at Charlotte Hall

Work with Charlotte Hall and contractor leadership to understand current requirements for staffing levels, both in nursing and non-nursing staff; track staffing levels in relation to census at Charlotte Hall

Identify financial performance trends and anomalies

Bring negative financial performance trends and anomalies to the knowledge of Department and contractor leadership

Provide competent financial guidance to both Department and program leadership on all aspects of the contract

Proactively present Charlotte Hall and Department management with potential solutions to address unfavorable revenue and/or expense trends and anomalies

Analyze financial and performance impact of potential solutions

Recommend and defend proposed solution(s)

Identify, evaluate, propose and implement strategic and tactical options for improving financial performance while maintaining or improving quality of care

Perform additional fiscal unit functions, including but not limited to the following:

Work with DBM and department program managers to complete the annual Managing for Results (MFR) process

Finalize and submit DBM Gifts and Grants reporting

Process or approve journal entries to meet dual approval requirements

Allocate Corporate Purchasing Card expenses to appropriate PCA and AOBJ.

Verify and log deposit entries. · Serve as backup Timekeeper.

Other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

Bachelor's degree from an accredited college or university in Business Administration, Finance, Accounting, or a related field.

Experience assessing financial risk and identifying opportunities to improve operations.

Professional experience in Budget Management.

Professional experience in Contract Management.

Experience using complex and advanced functions and formulas in Google Sheets and Microsoft Excel.

Experience responding to inquiries and resolving problems in accordance with applicable procedures, regulations, and laws.

Excellent oral and written communication skills.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201.

Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

Resumes will not be accepted in lieu of completing the online or paper application.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at or, MD TTY Relay Service .

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.