TASS III-Transit Admin Support Specialist III

Summary

This opportunity is open to King County Employees and the general public.

King County Metro Transit's Rail Division manages and maintains Sound Transit's Link light rail service and City of Seattle’s streetcar system. Link light rail currently spans a 33-mile route from SeaTac to Lynnwood and a 6.6-mile route from Redmond to South Bellevue. By the end of 2026, light rail is projected to expand to nearly 60 route miles, adding seven new stations. Additional expansions to the Link system will be coming online for years to come.

Seattle Streetcar includes the 1.3-mile South Lake Union line and the 2.5-mile First Hill line, proudly serving the diverse and vibrant communities around Seattle’s downtown core. These rail services complement Metro's extensive fixed-route bus system and mobility services. Puget Sound transit agencies are collaborating to create an integrated transit network that enables people to travel farther, faster, and more easily.

King County Metro Transit's Rail Division is hiring for one Career Service TASS III (Administrative Support Specialist III) position for Rail Division. This position offers a hybrid work environment, fantastic benefits, and the opportunity to provide critical support during an exciting time of growth and expansion for our Rail Division.

TASS III’s provide high-level customer service support to Metro employees, internal customers, and division leaders within our Operations, Maintenance, and Facilities sections of the Rail Division. These positions provide administrative support to the work units and supervisory staff within our division and are responsible for a number of daily HR-related tasks such as ensuring timely and accurate payroll processing, submitting updates to employee job information, as well as maintaining spreadsheets, databases, and confidential information. The ideal candidate enjoys making an impact through administrative support, has outstanding customer service skills, is highly organized and detail-oriented, and proactively solves problems with a sense of urgency. Top candidates will demonstrate their ability to independently problem solve, improve processes, and multi-task effectively.

Position information:

This recruitment will be used to immediately fill one (1) career service vacancy. This recruitment may also be used to create a pool to fill future CS opportunities. This pool of candidates would be active for six (6) - (12) months from the established date, at the discretion of the hiring authority. Placement onto a pool, is not a guarantee of getting into a future position.Who may apply: We are accepting applications from all qualified candidates for the career service positions.

Please direct all questions about this recruitment to the recruiter:

Neha Bansal (she/her), Talent Advisor

Job Duties

Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As the TASS III, you will:

Perform payroll and timekeeper functions, ensuring timely and accurate payroll processing. Verity work hours are correctly capture and time reported is correctly coded in accordance with labor agreements. Ensure timely and accurate payroll processing through computer-based software system.

Monitor, track, and analyze budget expenditures and research budget issues; order supplies and equipment; manage asset inventory information and surplus distribution processes; process uniform, shoe, travel and similar vouchers consistent with labor agreements.

Complete personnel-related documents such as position requisitions, personnel changes and special duty request forms for submittal to Transit Human Resources.

Track and ensure timely processing of grievance procedures, contract requirements, and next steps; schedule disciplinary meetings and hearings; take notes, prepare and distribute hearing summaries.

Requisition, receive and reconcile office supplies or other direct purchases to support functions performed by assigned sections.

Support supervisory staff with daily administrative tasks, special projects, record keeping, and schedule appointments and meetings.

Daily use of Microsoft Office Suite (Outlook, Word, Excel, TEAMs, SharePoint)

Disseminate information on changing policies, processes and procedures.

Develop, implement and maintain electronic and paper filing systems. Maintain and store records in accordance with the King County Records policies.

Maintain union correspondence, including shake-up processes, and other union coordination.

Coordinate the scheduling and necessary support for various committees and meetings, anticipating the needs of managers and other staff in preparation for such engagements.

Perform other duties as assigned

Experience, Qualifications, Knowledge, Skills

WE ARE LOOKING FOR CANDIDATES WHO MEET THE FOLLOWING MINIMUM QUALIFICATIONS:

Possess knowledge of payroll processing operations and associated legal requirements.

Demonstrate the ability to learn software applications, including payroll and timekeeping software.

Possess knowledge of procurement and purchasing consumable office supplies with associated legal requirements

Demonstrate the ability to learn software application related to ordering, payment, and reconciliation.

Possess knowledge of labor relations and grievance process.

Are proficient with Office Suite products including Word, Excel, Outlook, Teams, and SharePoint

Are able to maintain strict confidentiality in the handling of sensitive data and information involving matters internal to Metro, as well as external matters involving suppliers, contractors, and vendors .

Demonstrate the ability to establish and maintain cooperative, respectful and equitable working relations with a diverse group of coworkers, internal and external customers; ability to deal with others with tact, diplomacy, and courtesy

Have strong customer service skills, with the ability to be organized and analytical, have good time management, and can communicate effectively with strong interpersonal skills . This includes the ability to work well independently or as part of a diverse team.

Have a background providing administrative support OR any combination of experience or education that clearly demonstrates the ability to perform the job duties of the position.Valid driver’s license with acceptable driving history. If an out-of-state driver’s license you must obtain a WA state license within 30 days of hire

WE ARE HIGHLY INTERESTED IN CANDIDATES WHO:

3+ years' experience with PeopleSoft, or similar, payroll and time-keeping software

3+ years' experience with ORACLE EBS, or similar, financial and procurement software

3+ years familiarity and experience with King County policies and procedures, particularly human resources policies and procedures

2-3 years' experience in MS Office

1+ years experienced with hosting remote meeting platforms, such as Zoom, Teams or Go to Meeting

Possess 1-3 years of increasingly responsible office or administrative support experience with experience in supporting a group or team of employees OR possess an equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work.

Supplemental Information

Work location: TASS III’s will be assigned to OMF East (1899 120th Ave, Bellevue, WA, 98005). The most competitive candidates will be required to be reporting to this location. For future candidates from the pool, the position may report to either OMF East or OMF Central depending upon the business need.

Work Schedule: This position is non-exempt from the Fair Labor Standards Act and is therefore eligible for overtime pay if scheduled. The work schedule is normally Monday through Friday, 8AM to 5PM, however there is some flexibility in start and end time. This position offers a hybrid schedule with regular on-site rotations and telework options.

Requirements when Teleworking

The work associated with this position will be performed through a combination of teleworking and onsite work and meetings as needed. Employees will have access to shared workspaces at various Sound Transit (King County) facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a laptop issued by Sound Transit and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

To Apply: If you are interested in this position, follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter.

REQUIRED FORMS AND MATERIALS:

An online King County application, updated with accurate contact information, and relevant work history going back 10 years (or more, if necessary), with all duties, dates of employment, and reasons for leaving explained clearly.

Completed supplemental questions

An attached cover letter (letter of interest) which clearly states your interest in supporting Metro Transit’s Rail Division in this capacity, and your most competitive qualifications for the position, [Payroll, Timekeeping, Oracle, MS Office]NOTE: Letters should be no longer than 1 page, and please do not add any personally identifiable details or large headings since they take up space and get redacted anyway.

Selection Process: Applicants will be screened for competitiveness, completeness, and written communication skills. Highly competitive applicants may be asked to complete skills testing, phone interviews, and panel interviews. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes such as reference checks, and internal record reviews. Start dates for King County applicants may be coordinated with the applicant’s current supervisor to accommodate the business needs of Metro Transit.

For assistance in the application process:

For technical support related to your application, contact the Government Jobs' applicant support team for assistance: .

Applicants who are unable to apply online should follow the instructions at Application FAQs -King County.

We highly encourage applicants to visit the Career Support Services page for tips, checklists, guidance, and examples of how to format your application materials most competitively for the recruitment processes at King County

Contact the recruiter, Neha Bansal [] if you need this information in a different language, would like to request accommodation in the assessment process, and for all questions related to this job posting.

About the Rail Division and VM/Operations workgroups:

The Rail Division operates and maintains both Sound Transit’s Link light-rail system and the City of Seattle’s streetcar service, focusing on providing the highest quality service and being the best partner. These rail services complement Metro’s robust fixed-route bus system and other mobility services. Together these agencies are working to build an integrated system that lets people travel farther, faster, and with greater ease. The Rail Division is critically important to attaining that vision by supporting high-quality rail service today and building a strong foundation for future growth. The division emphasizes safety, diversity and inclusion, workforce development, and continuous improvement.

The Rail Operations Section manages light rail operations by supporting the functions of the Rail Operations Control Center, Service Quality, Planning and Technical Support, and System Impacts.

Rail Vehicle Maintenance Workgroup: This group performs maintenance work related to Light Rail Vehicles (LRV). An Employer To Be Proud Of

The Puget Sound region boasts the country's fastest-growing public transit network and King County Metro was recently named Best Large Transit System in North America by the American Public Transit Association (APTA). Metro is a world-class, integrated public transportation network committed to building healthy communities, a thriving economy and a sustainable environment. Our public transportation network includes buses, passenger ferries, light rail, paratransit and streetcars. Visit to learn more about what it's like to work for King County.

King County is dedicated to creating a workplace that embraces your talents and passion for public service; provides competitive pay and benefits; promotes racial diversity and cultural responsiveness; cares about your health and safety in and out of work; offers equitable development and advancement opportunities; and embraces technology, tools and systems that work for you. Visit kingcounty.gov/depts/human-resources/investing-in-you.aspx to learn more about "Investing in YOU."

Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team that is dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

Classification: Transit Administrative Support Specialist III / Job Code 421801

Union Representation: This position is represented by Professional and Technical Employees, Local 17 Professional & Technical and Transit Administrative Support Employees

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