Human Resources Assistant

Full-time, Part-time

Description

About Us: U.S. Spice Mills is a major supplier of pure spices in the U.S. food industry since 1986. We are proud to provide high quality spices to large food producers of national brands that you know and love. At U.S. Spice Mills, Inc. we believe in the power of culture to drive our mission, vision, and values. We recognize the significance of nurturing a positive, inclusive, and growth-oriented environment.

Position Overview

We are seeking a detail-oriented HR Assistant to join our team. This role will provide administrative support to the HR department while serving as a key point of contact for employees and external partners.

Key Responsibilities

New Employee Orientation

Coordinate and conduct new hire orientations

Ensure completion of required new hire paperwork

Document Control

Maintain organized employee files and HR documentation

Securely manage confidential employee information

Audit files periodically for completeness and accuracy

HRMS Support

Assist employees with HRMS navigation and troubleshooting

Serve as first point of contact for HRMS-related questions

Temp Agency Liaison

Coordinate with temp agencies to fulfill staffing needs

Communicate requirements to agencies and production supervisors

Track temp employee attendance and performance

Facilitate conversion of qualified temp employees to permanent staff

Additional Responsibilities

Answer HR-related inquiries from employees

Support recruitment efforts as needed

Maintain office supplies and equipment

Perform general administrative duties

Requirements

High school diploma required; Associate's degree preferred

1-2 years of HR administrative experience or higher-level admin experience

Proficiency with HRMS systems (Paylocity experience a plus)

Strong organizational and time management skills

Excellent written and verbal communication abilities

Bilingual Spanish & English Required

Detail-oriented with ability to maintain confidentiality

Proficient in Microsoft Office Suite & Google workspace

Able to work around strong spice aroma

Success Factors

The ideal candidate will be a proactive problem-solver who thrives in a fast-paced environment, demonstrates exceptional interpersonal skills, and maintains a high level of discretion when handling sensitive information and professional maturity.

Salary Description

$24-$26/hr