Payroll Specialist, Bi-Weekly Payroll

Position Type:

Secretary/Clerical/Finance/HR/Payroll Technician

Date Posted:

5/13/2025

Location:

Lincoln Center

Date Available:

07/01/2025

Chapel Hill- Carrboro City Schools

Job Description

Job Title: Payroll Specialist

Salary Schedule: Classified; CHCCS Salary Page

Reports To: Director of Payroll & Benefits

Salary Grade: 106

Work Location: Lincoln Center

FLSA Status: Nonexempt

Work Schedule: 12 Month

Position Summary

Purpose to perform accurate calculation and timely distribution of employee payroll according to generally accepted standards accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.

Essential Duties

Receive time sheets and prepare payrolls as required by district policy, ensuring accuracy, validity, timeliness, and appropriate distribution procedures

Payroll data from schools is pulled electronically and verified for accuracy

Paychecks must be prepared timely for distribution according to published pay date schedules

Create payroll assignments and payroll deductions for all new employees on the payroll

Assist employees who have paycheck questions or concerns by visit, mail, email or telephone call in a timely and courteous manner

Receives, responds accordingly, and/or directs to appropriate entities on inquiries, requests, and concerns regarding payroll functions

Initiates communication with all levels of personal to correct payroll discrepancies and ensures accuracy of processing and records

Maintain a record of staff leaves and absences for employees on the payroll

Verify all amounts before and after checks are machine processed

Maintain proper security and confidentiality of payroll office information and records

Input all deductions except insurance and garnishments for all employees

Update all payroll changes or resignations for the payroll

Process all hourly extra duty contract according to contractual agreements

Responsible for information retrieval from payroll systems by generating standard reports

Finalize payments to employees who terminate or retire including payout of annual leave, state longevity, and bonus pay.

Coordinates with Payroll/Bookkeepers, Finance and HR to ensure timely and accurate flow of information

Provides training to District personnel responsible for payroll

Calculate, input, and pay Transportation Bonus Pay to eligible employees

Serves as payroll contact with various departments throughout the district

Create payroll assignments for summer school classified staff and pay according to the district summer payroll schedule

Review and assist with payroll audit exceptions

Assist the Benefits Specialist position with researching and resolving employee benefit payment issues

Responsible for ensuring system processes are operating according to establish schedule and procedures

Creates a pay schedule calendar

Properly informs the Director of Payroll & Benefits, Assistant Finance Officer or Chief Finance Officer of circumstances requiring attention due to noncompliance of standard operating procedures

Reconcile payroll deductions; process and disburse funds to respective recipients; process garnishments levies

Performs other tasks as assigned by the Director of Payroll & Benefits/Assistant Finance Officer/Chief Finance Officer

Maintain a filing system for payroll documents for employees

Coordinates and processes changes to direct deposit account records for all employees

Maintain compliance with all company policies and procedures

Education/Experience Requirements

High school diploma, including accounting courses

Associate degree in accounting, preferred

Prior work experience in payroll operations

Appropriate skill in operating office equipment, such as, but not limited to; ten key calculator, mainframe computer workstation, microcomputers, and accompanying printers

Such alternatives to the above qualifications as the Board may find appropriate and acceptable

Physical Requirements

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards

Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Disclosure

This document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual’s ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice.

Approved By: Date Created/Revised: 1/11/2024