Surgery Scheduler Gynecological Specialties

UPMC Magee-Womens Hospital is seeking a Full Time Surgery Scheduler to support the Gynecological Specialties department! This role will assist with support of our Minimally Invasive Gynecologic surgery scheduling, as well as the scheduling of cases for our Family Planning surgeons, and The Midlife Health Center.

This position will work Monday through Friday daylight hours. Hours are subject to change based on business needs.

The Surgery Scheduler coordinates and schedules patients for in-patient and outpatient surgical procedures. This role will assist the surgeon and the administrator in promoting, developing, and monitoring all aspects of operations.

Responsibilities:

Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.

Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.

Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.

Discuss and coordinate financial arrangements before surgery including the collection of pre-payments.

Ensure that informed consent is signed.

Provide patients with pre- and postoperative instruction according to service specific guidelines.

Coordinate patient education seminars and schedule physicians accordingly.

Collect data for the research study.

Schedule pre-screening exams, diagnostic testing, post-operative appointments, and surgical cases for all patients.

Ensure all billing and insurance information is current and accurate.

Obtain pre-certification and/or referral before the date of the procedure.

Coordinate and track internal and external marketing efforts.

Attend and schedule department meetings.

Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.

High school diploma or equivalent required.

Completion of a medical assisting program or 2-4 years’ experience in a medical field.

Previous scheduling experience preferred.

Proficiency in medical terminology preferred.

General knowledge of computer software and practice management databases is preferred.

Knowledge of the Epic practice management programs preferred.

Licensure, Certifications, and Clearances:

· Act 34