Project Manager - Show Site

About Us

Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’ largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The Project Manager – Show Site applies industry knowledge to communicate and harmonize Freeman client's production requirements; improving efficiencies, controlling costs and providing a seamless flow of information. Works with sales following client contract, during, and after the event to ensure successful delivery of all production requirements.

This position will support our Audio Visual and Event Technology team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week based out of Las Vegas, NV.

Essential Duties & Responsibilities

Participates in site surveys as needed to ensure proper planning of events

Making initial contacts and arrangements with facilities regarding the upcoming event

Collaboration with the Project Design Team to communicate customer expectations such / defines expectations of requirements to optimize design and engineering plans for each event to the expectations and budget

Creating and managing event pre-production workflow and communication through project management application (i.e. Workfront)

Collaboration with the Event Tech Logistics and Warehouse team on timelines and schedules

Collaborate with the Digital Services Lead and Streaming Lead (if needed) team to ensure a transparent, collaborative, and supportive integration with virtual offerings

Collaborating with National Labor for the appropriate staffing of the event

Creates/reviews Vectorworks designs within Company standards to ensure proper execution of the event

Maintains a clear understanding of union jurisdictions and how they are to be applied

Onsite supervisions of operational functions to ensure they are performed in a timely and cost-effective manner

Daily meetings with on-site staff documenting changes & updates as required

Communicates client objectives and operational plans to show-site staff

Ensures pre-production meetings are scheduled and assists with facilitation

Assists in the scheduling and coordination of trucking arrangements

Develops production schedules, and facility arrangements for events as required

Schedules and conducts event debrief meetings

Conducts post show meetings with the Customer Solutions Manager to review all purchase orders, labor costs and equipment usage to ensure proper billing to the customer

Reviews purchase orders and approves all associated invoices

Compiles and produces post show reports

Manage higher budget and technically challenging Show Services projects

Provide a high level of communication, organization, and technical expertise to projects

Performs other duties as assigned

Education & Experience

Bachelor’s degree preferred, High School Diploma or Equivalent with relevant work experience required

Minimum of 3-5 years operations / project management in Audio/Visual or Staging

Project Management Professional (PMP) preferred

Certified Technology Specialist (CTS) preferred

Must have a strong knowledge of the convention, tradeshow and hotel industry / minimum 5-7 years in operations / project management

Must be able to apply local venue requiements to event planning

Detail oriented

Ability to multitask

Ability to efficiently communicate and collaborate with supporting team members, customers, Growth leads, and Project Designers

Leadership minded with an emphasis on ownership and personal accountability

Project management experience with ability to manage project team activities

Ability to manage difficult or emotional customer situations successfully and timely

Understanding of business implications of decisions; working knowledge of competition

Ability to write routine reports and correspondence

Ability to speak effectively to multiple audiences internally and externally

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Ability to make decisions based on computer-generated reports

Ability to generate electronic reports

Must be an innovative problem solver with the ability to deal quickly and effectively with issues

Demonstrated experience in working with cross-functional teams and large programs

Strong analytical, organizational, collaborative, and critical thinking skills required

Meticulous attention to detail as well as superior organizational and creative thinking skills

Must have experience juggling multiple deadlines with competing demands

Excellent verbal and written communication, negotiation and presentation skills with the ability to effectively interact with numerous business teams

Ability to respond to common inquiries or complaints from employees, customers, or regulatory agencies

Ability to relate and conduct theoretical discussions as applicable to specific technical topics

Proven ability to complete basic design of audio, lighting, video, scenery, and rigging systems

Ability to scope audio visual staging/production projects of various sizes

Strong Microsoft Office Suite skills

Proficient in Workfront (preferred)

Travel Requirements

Travel 50% to 75%

What We Offer

Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

Medical, Dental, Vision Insurance

Tuition Reimbursement

Paid Parental Leave

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Diversity Commitment

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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