Construction Coordinator/Office Admin (Custom Homes)

Heyday Build

Construction Coordinator / Office Admin (Custom Homes)

Champion Subcontractor Success & Help Rebuild Altadena

We are a custom homebuilder specifically working to help families recover from the devastating Altadena wildfires. Our success depends on one thing: the skilled tradespeople and subcontractors who make these homes a reality. That's where you come in.

We're looking for a Construction Coordinator/Office Admin who thrives on making things run smoothly behind the scenesespecially for our subcontractors and field crews. If you're organized, solutions-oriented, and eager to play a central role in coordinating high-quality homebuilding efforts, we want to meet you.

This role is an opportunity to support the boots-on-the-ground buildersensuring they get paid on time, have daily direction and access to what they need to do their best work. It's part scheduling hub, part documentation pro, part human glue. You'll help shape the rhythm of our builds, reduce friction in day-to-day operations, and ultimately help our subcontractors succeedso our homeowners can thrive.

Why Heyday?

We're a startup with purposefocused on restoring fire-affected neighborhoods in and around Altadena, CA with resilience, smart design, and a deep respect for craftsmanship. Led by a seasoned homebuilder with 25 years of experience, we're growing fastand looking for team members who want to grow with us.

Learn more at:

Your Impact: Supporting Subcontractors & Project Flow

Be a day-to-day point of contact for subcontractorshelping get them paid, coordinating schedules, communicating expectations, and resolving issues quickly

Keep project calendars, task reminders, and jobsite logistics in sync so nothing falls through the cracks

Support procurement and deliveries: confirm materials are ordered, tracked, and arriving on time to keep trades moving

Assist with subcontractor documentationlicenses, insurance, contracts, and compliance

Help process invoices, purchase orders, and change orders efficiently and transparently

Organize and maintain up-to-date jobsite files, finish schedules, and inspection checklists

Track selection and approval processes for finishes and fixturesmaking sure trades get the right info at the right time

Offer day-to-day administrative support to the office and field team as needed

What You Bring to the Table

2+ years in construction coordination, field support, or administrative roles (residential construction preferred)

A collaborative, respectful Bi-Lingual communication style with both field and office teams

Experience managing schedules, tracking deliverables, and staying on top of details

Tech-comfortable (Google Workspace, project management tools like Buildertrend or similar)

Spanish/English bilingual

Eagerness to support a fast-moving team and improve systems as we grow

Must be able to work on-site in Altadena, CA

This isn't just an admin job. It's a chance to be the linchpin in a mission-driven companyone that values the people doing the work, and the communities we're rebuilding together.

Join us. Help our subcontractors thriveand help build a better Heyday, from the ground up.