Human Resources Assistant

The purpose of the Human Resources Assistant/Generalist is to coordinate all onboarding and maintain compliance with many different entities. This position is the first point of contact for most of the company onsite or by other means, and an infallible level of discretion and confidentiality is mandatory. This position will maintain records, electronically and physically regarding a variety of programs. The Harbor HR Assistant/Generalist is a broad-based position requiring flexibility and adaptability to a wide variety of initiatives, processes, locations, departments, senior leadership, managers, and all team members and is a key part of a friendly and dynamic HR team. This is an onsite position with hybrid eligibility after full training has been accomplished.

Compensation: $26-28 per/hr DOE

Benefits for Harbor Team Members include vacation, sick time, personal holiday, paid holidays, medical, dental, vision, and life insurance, 401(k) retirement plan with a generous employer match, employee discounts, really nice company events, and great Harbor perks.

Essential Job Functions:

Administers pre-employment process to include drug tests and all required background checks.

Coordinates onboarding of all new hires from the point of accepted offer to completion of new hire orientation.

Responsible for ensuring a smooth and engaging weekly new hire orientation and presentation of company materials to new hire classes.

Responsible for building and maintaining team members' files electronically.

Responsible for building and maintaining DOT Driver qualification files.

Responsible for facilitating the DOT random process, including scheduling DOT drug tests and following up with leadership to ensure timely compliance.

Creates new hire and replacement security access cards.

Support and respond to HRIS questions and needs, such as password resets.

Support and respond to policy and Handbook questions.

Responsible for the daily maintenance of our HRIS, including new hires, department, and job and department changes.

Responsible for preparing payroll change sheets to include new hires, referral bonuses, and badge access replacements.

Responsible for completing past employment verifications.

Other duties the manager assigns may include one-time HR projects, events, and/or community and/or team member involvement.

Knowledge, Skills, and Abilities:

Knowledge of employment law, state and federal, is essential to this position.

Knowledge of DOT Driver statutes under the FMCSA and processes is crucial.

Effective skills in using Excel spreadsheets, Microsoft Outlook, and other Microsoft suite programs required.

Ability to file, possess organizational skills, have excellent written and oral communication skills, and be able to make presentations to small groups.

Ability to document, in detail, employee concerns on a variety of subjects, including company policy, and benefits, and help employees with other issues which may affect their work life.

Ability to be confidential because of the information this position is exposed to.

Ability to work well with other employees to foster a respectful and professional work environment.

Education and Experience:

BA in Human Resources, Business or a relevant field of study or direct HR experience equivalent to this education preferred.

Two to three years of related Human Resource experience as HR Assistant or Generalist

Intermediate to advanced skills with MS Office and prior experience with an HRIS system or equivalent

Final candidates will be required to pass a drug, criminal background check. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.