Executive Assistant - Executive Services

Position Description The Harris County Attorney's Office (HCAO) seeks an Executive Assistant to provide executive level support to the Managing Counsel of the Compliance & Revenue and Property Tax Divisions.

These divisions are responsible for collecting debts owed to the County and enforcement of laws that protect the interests of Harris County.

Under moderate supervision, the Executive Assistant will perform delegated substantive and administrative legal work that requires an understanding of legal principles and procedures.

The individual in this role must demonstrate the ability to work independently, prioritize tasks, and manage multiple projects simultaneously.

In addition to the ability to earn compensatory time for hours worked in excess of 40 hours per workweek.

Duties and Responsibilities: * Coordinates and manages the Managing Counsel's schedule and emails.

* Performs advanced administrative tasks such as developing agendas, preparing attorney case reports, and tracking case status and outcomes.

* Composes reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.

* Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

* Maintain professional licenses and perform event registrations.

* Compile data, research facts, and coordinate information retrieval to assist with multifaceted tasks and develop special projects.

* Coordinate and schedule complex meetings, teleconferences, and events on and off-site.

* File and retrieve case documents, records, and reports.

* Answer and respond to calls from Harris County stakeholders, clients and the public on behalf of the Division.

* Electronic filing and service of court pleadings and documents.

* Compose shells of legal documents.

* Handles multiple projects simultaneously while maintaining an effective balance of priority and high productivity.

* Support the recruitment and onboarding process, including training new staff members.

* Assist in the development of processes and procedures.

* Develops and manages relationships with other county departments such as county commissioners, county judge, work groups, and others related to assigned projects.

* Provide executive leadership with travel and expense management.

* Performs other duties as assigned.

Other Duties: * This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position.

Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

Harris County is an Equal Opportunity Employer If you need special services or accommodations, please call or email . This position is subject to a criminal history check.

Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements Supporting Job Application Documents: Applicants should provide a cover letter, resume, and three (3) professional references with their application.

Education and Experience: * High School diploma or equivalent from an accredited educational institution.

* Five (5) years experience supporting attorneys and/or personnel in upper management (e.g.

supervisors, managers, directors). Knowledge, Skills and Abilities: * Exhibit good strategic skills, leadership, verbal and written communication skills, and analytic capabilities.

* High level of discretion, integrity, and professionalism in handling sensitive information.

* Excellent interpersonal communication skills and ability to communicate and work in a collaborative group.

* Proficiency with technology and legal tools such as Microsoft Office 365, Westlaw, JWEB, DEEDs, and PDF Editing Software.

* Ability to file and retrieve court documents from federal and state electronic filing systems such as Texas e-file and federal ECF/Pacer.

* Demonstrate the ability to work with groups and individuals across the organization.

* Must be able to work without direct supervision, have excellent decision-making, prioritization, and organizational skills.

* Ability to perform complex administrative skills for executive support and exercise good judgment.

* Knowledge of discovery processes and service of process.

* Ability to organize, prioritize assignments to meet deadlines, and manage a heavy caseload.

* Occasional ability to work extended hours to accommodate case load demands.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application.

You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration.

"See Resume" will not be accepted for qualifications.

Preferences * Paralegal certificate; experience in administrative coordination or support of attorneys and/or executive level personnel.

General Information Located in downtown Houston, the Harris County Attorney's Office represents Harris County government, the Harris County Flood Control District, the Harris County Toll Road Authority, and the Greater Harris County 9-1-1 Emergency Network in all civil matters, including lawsuits.

The office also provides legal advice to county officials and employees.

Position Type and Typical Hours of Work: * This is a full-time position.

* Days and hours of work are typically Monday through Friday, 8:00 AM to 5:00 PM, with occasional weekends and holidays as necessary.

Hours may vary based on the business needs of the HCAO.

Work Environment and Physical Demands: * This job typically operates in a professional office environment, and the individual in this role uses standard office equipment such as computers, printers, scanners/copiers and phones.

* This is largely a sedentary role that requires standing or sitting for prolonged periods, exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body, repetitive motions requiring dexterity such as keyboarding that may include the wrists, hands, and/or fingers, communicating with others to exchange concepts and information, problem-solving, decision-making, organization, the ability to read/write, and the ability to manage workplace stressors such as adversarial interactions.

Compensation: * The base compensation for this position will be determined on the candidate's qualifications and the pay of other employees in the job function.

Total compensation includes attractive paid leave programs, health benefits, and retirement plans.

* In addition, the position is eligible for the accrual of compensatory time off for hours worked over 40 in a workweek, consistent with Harris County personnel policies and procedures.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

BENEFITS Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.

The following list of benefits is offered only to employees in regular (full-time) positions: * Medical Coverage * Dental Coverage * Vision Coverage * Wellness Plan * Life Insurance * Long-term disability * Employee Assistance Program * Ten (10) days of vacation each year for the first five (5) years of service * Accrual rates increase based on years of service * Eleven (11) County-observed holidays and one (1) floating holiday * Professional development opportunities * Dependent Care Reimbursement Plan * Healthcare Reimbursement Account * 457 Deferred Compensation Plan The following benefits are also available to regular (full-time) employment and may be available to part-time employees: * Retirement Pension (TCDRS) * Flexible schedule (varies by department) * Transportation Assistance (Metro RideSponsor Program) In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time.

Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County benefits website: 01 Which of the following best describes your education as it relates to this position?

* High School Diploma or G.E.D.

equivalent * Associate Degree * Bachelor's Degree or higher * None of the Above 02 Please describe your educational background including level of education completed, area of study and completed major and minor programs.

03 Which of the following best describes your verifiable years of experience supporting attorneys and/or personnel in upper management (e.g.

supervisors, managers, directors)? * Less than three (3) years * Three (3) years but less than four (4) years.

* Four (4) years but less than five (5) years * Five (5) years or more * I do not have this experience.

04 Do you have a paralegal certificate; experience in administrative coordination or support of attorneys and/or executive level personnel?

* Yes * No 05 Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data.

Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code.

Makes interactive presentations by using hyperlinks and action buttons.

Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports.

Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel.

Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms.

Makes interactive presentations by using hyperlinks and action buttons.

Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup.

Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions.

Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it.

Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel.

Format documents for printing, comfortable using the printer menu to preview documents.

Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

* Advanced * Intermediate * Basic * Entry Level * Not proficient 06 Applicants should provide a cover letter, resume, and three (3) professional references with their application.

Did you provide these supporting documents along with your application?

* Yes Required Question Employer Harris County Address 1111 Fannin St Ste.

600 Houston, Texas, 77002 Phone Website