Office Assistant

* This is a readvertisement.

All previous applicants MUST reapply to be considered.

* The NC Department of Agriculture and Consumer Services (NCDA&CS) provide services that promote and improve agriculture, agribusiness and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians.

The Department employs approximately 2000 employees.

The NC Forest Service (NCFS), as a division within the NCDA&CS, manages DuPont State Recreational Forest (DSRF) and Holmes Educational State Forest (HESF) in Transylvania and Henderson Counties.

DSRF is managed for natural resource conservation, scenic enjoyment, and outdoor recreational purposes.

DSRF strives to provide an exemplary model of scientifically sound, ecologically based natural resource management for the social and economic benefit of a diverse community of users.

HESF provides the citizens of North Carolina a living outdoor classroom where visitors of all ages can learn about the local natural forest environment.

The primary purpose of this position is to provide administrative and clerical assistance and office support to the Forest Supervisor, Assistant Forest Supervisor, Office Manager, and DSRF-HESF organizational units in all program areas.

Duties include preparing and reviewing a variety of computer-generated documents with accuracy, composing memos and letters, coding invoices for payment, creating requisitions in E-procurement, reviewing and entering temporary personnel time, reconciling purchasing card transactions, processing invoices, reconciling fuel receipts, making daily deposits, scheduling reservations, and maintaining files and databases.

Other roles include providing computer support and troubleshooting to personnel, overseeing maintenance of local computer/technology systems, order/maintaining inventory of office equipment and supplies.

This position provides information to the visiting public.

Answers telephone calls and responds to voice mail and email inquiries and routine questions about the forest in a courteous manner.

Provides or directs the public as to information regarding numerous programs.

NCFS is an Emergency Response Division: This position will require responding to incidents on DSRF and HESF during and after normal hours of operation, which may require extended hours and/or emergency callback.

This position may require responding to wildland fires and other "all risk" incidents as needed locally and throughout the State.

Majority of day-to-day duties are in an office setting.

Occasional light to moderate lifting required.

Occasional environmental exposures include adverse weather conditions, emergency work after sunset, overhead forest hazards, uneven and/or steep terrain, and large crowds of visitors.

Work hours are typically 8 am to 5 pm, Mon-Fri.

Some work functions require evening, holiday, and/or weekend work.

Wildfire and disaster/emergency response require year-round readiness 24/7.

Some overnight travel may be required.

Duty Station Location: DuPont State Recreational Forest, 89 Buck Forest Road, Cedar Mountain, NC 28718 Necessary Special Requirements: Valid Driver's License within 90 days of employment.

The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position.

We will not review resumes in lieu of the Experience and Education listed on the application.

To qualify for this position, applicants must document on the application that they possess ALL of the following: * Experience working in an office setting, with an ability to facilitate the flow of work and/or coordinate office support activities with other staff.

* Proficient in using a variety of office software and productivity tools to manage tasks, create documents, analyze data, and communicate effectively.

* Experience preparing, proofreading, and/or accurately editing a variety of documents, reports, presentations, or spreadsheets, using correct grammar, structure and/or organization.

* Experience accurately processing and/or tracking accounts payable and receivables.

* Experience relating to organizing, filing, and/or archiving documents, records, and reports.

* Experience navigating the internet and/or web-based applications to gather, retrieve, and enter information.

* Ability to handle multiple tasks simultaneously, set priorities, and/or manage time effectively to meet deadlines.

* Possess excellent verbal and/or written communication abilities and customer service skills, with the skill to adjust language or terminology to meet the needs of the recipient(s). * Ability to establish and maintain effective working relationships with co-workers, contractors, cooperators, and partners.

MANAGEMENT PREFERENCES * Familiarity with the North Carolina Forest Service and the operations that support the goals of DuPont State Recreational Forest.

* Familiarity with the state procurement system and processes * Experience working with QuickBooks software.

* Familiar with SharePoint and HTML, and experience editing website content.

* Knowledgeable about editing images and creating graphics suitable for online content.

* Basic knowledge and skills troubleshooting computers, printers, and other general office equipment.

* Self-motivated with an ability to problem-solve or work independently, as well as capacity to function effectively in a collaborative team setting.

* Detail-oriented with strong organizational skills.

* Ability to work with people from diverse backgrounds or with diverse perspectives.

* Experience interacting with the public.

You may qualify by an equivalent combination of education and experience, either through years of education or years of directly related experience, or a combination of both.

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.

Please follow the instructions to apply online.

It is important that your application includes all your relevant education and experience.

Text or attached resumes ARE NOT accepted as a substitution for a completed application.

Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22.

All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing.

All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals.

Selected applicants must obtain a U.S.

Department of Transportation (USDOT) medical certificate prior to employment.

If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.

* Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete.

* Questions regarding this posting?

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