Receptionist

Job Description

We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Odessa, Texas. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and efficient front office experience. Your responsibilities will include handling communications, managing schedules, and maintaining accurate records.

Responsibilities:

• Greet visitors and clients warmly, directing them to the appropriate contacts or departments.

• Operate and manage a multi-line phone system, ensuring calls are answered promptly and professionally.

• Schedule and coordinate appointments while maintaining an organized calendar.

• Perform data entry tasks with accuracy and maintain up-to-date records.

• Handle email correspondence, responding to inquiries and forwarding messages as needed.

• Organize and maintain physical and digital files for easy retrieval and reference.

• Assist with general office tasks, ensuring a smooth flow of daily operations.

• Use Microsoft Office applications, including Word, Excel, and Outlook, for document creation and communication.

• Provide excellent customer service, addressing inquiries and resolving issues effectively.

• Collaborate with team members to support administrative needs and improve office efficiency.• Proven experience in a receptionist or similar administrative role.

• Proficiency in using a multi-line phone system.

• Strong customer service skills with the ability to handle inquiries professionally.

• Competence in data entry and maintaining accurate records.

• Familiarity with Microsoft Office Suite, including Word, Excel, and Outlook.

• Excellent interpersonal and communication skills, both written and verbal.

• Ability to organize files and manage schedules effectively.

• High attention to detail and a proactive approach to problem-solving.