Billing & Collections Specialist

Job Description

We are looking for a highly motivated Billing & Collections Specialist to manage invoicing, accounts receivable, and credit functions in our Worcester Massachusetts office. This role is essential to maintaining the accuracy and integrity of financial transactions while ensuring timely payments from clients. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to collaborate effectively across departments.

Responsibilities:

• Generate accurate and timely invoices for projects, ensuring compliance with client contracts and change orders.

• Oversee accounts receivable collections, proactively pursuing delinquent accounts and resolving payment discrepancies.

• Research and address payment issues, including short payments and disputes, with a detail-oriented and efficient approach.

• Manage daily cash receipt processing and update supplier portals with relevant invoice information.

• Collaborate with sales, customer service, and finance teams to resolve billing-related issues and improve processes.

• Lead the collections process, engaging with internal teams and external clients to optimize accounts receivable performance.

• Prepare and present monthly client financial summaries, including key metrics such as cash collections and days sales outstanding.

• Conduct account reconciliations and analyses for balance sheet accounts, including cash and accounts receivable.

• Evaluate the creditworthiness of new and existing clients, making recommendations on credit limits and payment terms.

• Support year-end audit requirements, such as research and reconciliation, and assist with additional finance-related tasks as needed.

**For immediare consideration please call me directly Eric Lebow **

• Minimum of 3 years of experience in billing, accounts receivable, or collections within a fast-paced environment.

• Strong knowledge of standard contract terms, milestones, and contract billing processes.

• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and PowerPoint, as well as enterprise-level accounting software.

• Proven ability to manage accounts receivable collections with professionalism and persistence.

• Exceptional analytical and problem-solving skills, with the ability to navigate organizational challenges.

• Experience preparing and presenting accounts receivable and billing metrics to company leadership.

• Familiarity with customer and supplier web portals for invoice management.

• Ability to meet strict monthly deadlines while maintaining high attention to detail.

**For immediare consideration please call me directly Eric Lebow **

Full-time