Bookeeper Assistant

Job Description

Job Summary:

The Assistant Bookkeeper is responsible for assisting the Account Executive with the needs of clients and their representatives regarding personal and business financial and accounting matters. Includes full charge bookkeeping functions, accounts payable and receivable, payroll and funds transfers for individuals and corporations.

Core Responsibilities:

Proficiently process A/P and maintenance of vendor database

Vendor correspondence/contact regarding invoices, balance due, refunds, etc.

Credit card reconciliation and coding

Payroll recording, timesheet calculation and new hire paperwork processing

Prepare 1099’s

Certified payroll reporting DIR/EComply

Union Reports

Workers comp reporting

Prepare weekly/monthly reports and prepare client packages

Interact with clients

Assist with bank reconciliations

Assist with Guild reporting

Tax package preparation

Daily interaction and effective communication with staff members

Prioritizing task and understanding what is urgent

Demonstrate discretion and maintain confidentiality

Other special projects as assigned

Assistant Bookkeeper Skills and Qualifications:

Proficiency with accounting software such as Quick Books and ADP Payroll Software

Proficiency with Microsoft Excel and Word

Excellent verbal and written communication skills

Personable, positive and enthusiastic attitude

Proficient in overseeing multiple projects and meeting strict deadlines

Be able to work with a variety of personalities

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Full-time