Accounting Supervisor

Job Description

The Accounting Supervisor works with the Accounting Assistant Manager in coordinating the activities of invoicing and inventory and monthly financials. The AS also supports the overall functions of the accounting department, including activities of reconciliations and special projects as assigned. The AS must be capable of compiling reports from the company ERP system including sales and inventory schedules for Senior Management.

Essential Job functions

Process sales invoicing on a daily basis

Preparation of administrative reports and back order report for Parent Company

Prepare and distribute various Sales and Inventory Updates / Reports after verifying their accuracy, weekly and monthly

Stock Control report, Back Order report and Car Stock report

Special projects within accounting department, including tax/bank audits, etc.

Coordinate purchase process for Parts with parent company, placing POS and monitoring shipments, alerting sales and warehouses

Prepare, update and distribute car stock report monthly to management

Process Receipts, Credits, Chargebacks, etc for Mass Merchandiser Accounts

Managing Performance of direct reports if applicableQualifications and requirements

Bachelor’s Degree in Accounting or equivalent experience

At least 3-5 years of accounting experience in a corporate environment

General knowledge of accounting concepts, techniques, and principles

Must maintain high level of accuracy

The ability to gain strong comfort level with a company wide computer system

Intermediate to advanced Computer Skills (MS Office)

Advanced Microsoft Excel Skills including VLook Up, Pivot Tables, Power Query, etc

Previous work experience using Advanced Microsoft Excel Skills for financial reports is required

Previous experience working with an ERP System.Skills

Must have good analytical skills and be accurate in working with large amounts of data

Must be detailed oriented and have excellent communication and listening skills

Must be able to identify problems and seek and implement solutions

Advanced level reporting skills Personal Characteristics

Have a positive attitude

Be trustworthy, honest and able to interact with other people in a positive manner

Attention to detail

A high degree of confidentiality is required

Duties and Responsibilities

Place Purchase Orders for Parts with Parent and other vendors and follow up

Work with Warehouse staff regarding inventory receipts

Updating inventory item files for changes / discontinued / alternative parts, etc.

Assist in monthly closing of inventory and prepare schedules

Run and distribute Car Stock report

Stock Control report: prepare and distribute as needed

Prepare and distribute various Sales and Inventory Updates / Reports after verifying their accuracy, weekly and monthly including Sales Update, Inventory Rollover schedule and Inventory by Warehouse

Invoicing and GL Posting

Sales Update report as needed

Commission Set Up & Rate Changes, monthly Commission reports

Preparation of monthly Financials

Assist Accounting Assistant Manager and Accounting Director in new / special projects

Assist in quarterly Review and annual Audit

Interaction with Service & Warehouse:

Set up new bins

Inventory discrepancies

Serial number corrections

Reconcile subledgers to G/L for month end closing

Assist in budgeting and sales & inventory forecasting

Daily/Continuous

Sales postings

Corrections for unposted orders and General Ledger adjustments

Invoice mailing

Drop ships processing

Bill only orders processing

Huntington Financed invoice processing

Daily sales update

A/P invoice processing (3rd party inventory, drop ships, misc.)

Weekly/Bi-Weekly

Inventory Report

JT High Model sales report

Parts order PO issuing

Container setups

Bimonthly sales report

Inventory ETA updating

Inventory BO releasing

Monthly

Inventory write-offs processing

Transfer order in transit reconciliation

Interco debits

Bobinage retail store sales recording

Inventory rollover schedule

Stock control

JT Artistic report

Financials (sales analysis, inventory by warehouse, consolidated inventory)

AR Aging Analysis for banks

DSM commissions

Car stock report and corrections in coordination with concerned departments

Misc

Audit support for quarterly Review and annual audit

Various misc. custom upper management reports

UPS claims for lost/damaged inventory

Warehouse count adjustments

Inventory new location setups

Cost Adjustments as needed

Full-time