Procurement Manager

Job Description

Position Summary:

The Procurement Manager supports CCI through the administration of procurement. This position is responsible for all facets of the coordination and management of vendor contracts and procurement and related documentation. This role provides management, administrative and operational support around agency contract and vendor engagement, monitoring, and tracking. Additionally, this position assists with all phases of procurement including but not limited to data entry, vendor follow up, RTP processing, tracking, etc. This position ensures that procurement processes are efficient, transparent, and compliant with federal and state regulations, including HRSA and Uniform Guidance requirements. The Procurement Manager provides the leadership, management, and vision necessary to ensure that senior management are advised on procurement Resources.

KEY FUNCTIONS AND RESPONSIBILITIES:

Researches and writes Request for Proposals (RFPs) and commodity or service contracts based upon agency requirements for submission for public bidding;

Manage the end-to-end procurement process - e.g., needs assessment, RFQs/RFPs, bid evaluation, contract negotiation, and purchase order management.

Maintains repository of all CCI contracts and related documents.

Lead strategic sourcing initiatives to ensure cost-effective purchasing while maintaining quality and compliance.

Negotiates with contractors and vendors on complex and technical services and technology required to obtain the best quality and price for the agency.

Confers with internal and external requisitioning personnel to ascertain, determine, and analyze short-term and long-term services and technology requirements.

Appears before the Board and other CCI leadership, as necessary, to explain contract specifications, technical, and legal requirements, costs, and problems.

Interviews vendors to obtain price and product information concerning the ability of vendor to supply product or service and to meet delivery dates; makes recommendations on products, services, and technology on behalf of CCI.

Investigates, analyzes, and resolves service disputes between CCI and entities and vendors.

Writes, reviews, and submits correspondence to supervisors for review and comments on behalf of CCI to external entities and vendors.

Maintains close liaison with other department users on commodity, technology and service needs and problems.

Enter all work in CCI’s electronic procurement system.

Plans, coordinates, and oversees the purchase of equipment, materials and services for CCI.

Processes and coordinates requisitions with the Controller and CFO, who has final determination of the requirements to be advertised and the award to be made.

Drafts purchasing descriptions, specifications, and statements of work to assist in processing purchase requisitions.

Monitors the delivery of equipment and expedites the correction of purchasing orders.

Analyzes and develops cost projections for materials, equipment, and contractual services; recommends and monitors expenditures.

Administers procurement and service contracts; participates in vendor selection as needed; monitors contracts to ensure compliance with specifications and conditions.

Analyzes CCI policy and procedures for impact on procurement and expenditures; recommends alterations to existing systems to improve accountability and cost effectiveness.

Prepares and reviews technical specifications for equipment, materials, and services for submission to the CFO or Executive Team.

Establishes procedures for identifying and correcting waste, fraud, and misuse of CCI resources.

Studies market trends to remain abreast of changes in equipment, material, and services available; examines CCI requisitions to determine purchasing patterns and trends.

Serves as agency data processing coordinator with responsibility for planning and coordinating all CCI acquisitions of computer equipment and materials; and

Performs related work as required.

MINIMUM QUALIFICATIONS:

Bachelor's degree in Business Administration, Supply Chain Management, Public Health, or a related field.

3+ years of experience in procurement or supply chain management, preferably in healthcare or nonprofit setting.

Familiarity with Federal procurement standards (e.g., Uniform Guidance). Related experience in an FQHC or nonprofit, a plus.

Strong negotiation, organizational, document and project management skills.

Excellent written and verbal communication skills

WORKING CONDITIONS:

Proper and professional grooming is always expected.

Prolonged periods of standing, bending or working at a desk on a computer.

The ability to lift (up to 15lbs) is required.

Ability to work in a fast-paced, controlled/enclosed, and complex environment.

Potential exposure to materials and situations that require extensive safety precautions and may include the use of protective equipment.

Full-time