Supply Chain Coordinator
Description:
Job Description
JOB TITLE: Supply Chain Coordinator
DEPARTMENT: Supply Chain
REPORTS TO: VP – Supply Chain & Purchasing or Supply Chain Manager
SUMMARY: This position will supervise third-party warehouse operations related to Dorf Ketal’s business, manage inventory and provide high caliber supply chain support to ensure timely executions of orders.
DUTIES AND RESPONSIBILITIES:
Review open orders on a daily basis and ensure that the orders are executed by the warehouse in a timely manner. All delays are to be updated in Oracle with appropriate delay remarks.
Participate in department and company meetings as required
Monitor warehouse stock levels and Intransit Report to identify if the stock is adequate to meet customer demand
Routinely communicate with India planning team for timely inventory replenishment
Review Intransit Report and coordinate with warehouse team for timely customs clearance and delivery to warehouse to meet dispatch dates
Ensure warehouse does timely ship confirmations and receipts in Oracle
Plan in advance for the repacks/relabeling and issue work orders to warehouse
Open and complete WIPS for repacks/relabeling activities in Oracle
Generate IRs for movement of goods between Dorf Ketal entities
Arrange air/sea freight quotes, booking of freight and help provide shipping documents to the receiving party in a timely manner
Generate purchase orders to vendors as and when required, follow up on deliveries, and maintain receipts
Monthly reconciliation on inventory between Oracle and warehouse inventory report. Correct inventory mismatches by initiating adjustments and providing justification notes.
Conduct physical reconciliation of inventory at warehouse once a year and adjust Oracle database
Keep track of leased SS totes and coordinate with customers for return of totes for refills; reconcile the leased totes on a periodic basis
Initiate certification of expired inventory to make the inventory available for sale
Proactively initiate recertification of lots which are nearing its end of shelf life
Initiate repacks of damaged drums to make the inventory available for sale
Ensure warehouse is strictly following the Pickslip/FIFO method when picking lots for dispatch
Ensure optimum use of storage tanks or leased tanks
Monitor and control detention/demurrage charges
Review and approve warehouse invoices for various services rendered; issue claim notes to warehouse for invoice discrepancies; correct and return to Dorf Ketal accounting department in a timely manner
Coordinate with Dorf Ketal accounts to raise claim notes on wharehouse for loss of material or any damage to Dorf Ketal goods
Provide training on Oracle modules to warehouse staff as well as help them to overcome any Oracle-related operational issues directly or with the help from Dorf Ketal’s Oracle Help team
Document and maintain operationsl procedures (SOPs) and records for existing process or for any new processes being introduced
Optimize the warehouse space by consolidating partials, disposal of dead inventory, damaged/unused packing materials, and thereby reducing storage costs
Periodic evaluation of the warehouse operator to ensure that the warehouse is meeting the required service levels
Keep record of warehouse non-conformances and conduct periodic meetings with warehouse manager/staff to close out the non-conformances
Report to upper management on stock levels, issues, etc.
Support and assist in implementing and maintaining certified management systems ascribed to DK such as ISO 9001. Identify training needs of personnel. Promote awareness of risks and opportunities associated with their work. Maintain an understanding of the Quality policy and how they personally contribute to meeting DK objectives and goals
Support and assist in implementing and maintaining the RCMS program. Identify training needs of personnel. Promote awareness of the RCMS guiding principles and Dorf Ketal's HSSE policy, objectives and goals in addition to how they can contribute to them.
Other projects as required.
Full-time