Grants Management Specialist 1-Environment-Environmental Protection

Nature of Work

DEP2500227 Grants Management Specialist 1

West Virginia Department of Environmental Protection

Executive Office

Business Operations Office; Fiscal Services; Accounting and Financial Reporting & Sub Grants

Office Location: 601 57th Street, Southeast, Charleston, WV 25304

Grow your career with us. Employee will be assigned to the Business Operations Office, Fiscal Services, Accounting and Financial Reporting & Sub Grants.

We welcome you to join our team where we value work/life balance and diversity. We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more.

Click here for more information on benefits

If you want to be a part of this innovative team, apply today.

Under moderate supervision, performs full-performance level work to perform grant oversight and financial analysis on state and federal sub grants awarded by the agency.

Duties to include:

Preparation of subaward documents for federal and state subgrants; Enter required federal subaward reporting in the System for Award Management (SAM.gov).

Work with directors and program managers to ensure subawards encumbrances and change orders are input into wvOASIS and regularly monitored. Provide status reports, availability of funds, and federal grant funding match.

Provide federal grant administrative guidance to agency divisions per OMB Uniform Administrative Requirements (2 CFR Part 200).

Ensure subrecipient compliance with WV Code §12-4-14 reporting and auditing requirements.

Manage grant file retention requirements in AX Document Manager to meet inter-agency and federal guidelines.

Submit grant funding activity documents to the Governor’s Office for preapproval.

Assist in submitting federal grant requests through Grants.gov.

Correspond with federal granting agencies and subaward recipients on project progression.

Review and submit subgrant payment applications for accuracy and ensure correct financial coding is entered.

Generate financial and informational reports in wvOASIS Business intelligence as needed or requested.

May assist in the development of agency financial reports using Crystal Report Generator.

Perform corrections and other adjusting entries to agency funds and budgets in wvOASIS.

Analyze operations and work with fiscal staff to develop or improve standard operating procedures; work directly with and provide technical expertise to DEP financial reporting specialists and division directors to compile and organize information for internal and independent auditors

Employee will perform other duties as required and/or assigned.

Employee expectations:

Position requires advanced knowledge and use of Excel spreadsheets, Microsoft Word, Google Sheets, and wvOASIS.

Occasional travel, including overnight, may be required.

Overtime may be required for special projects.

Employee may be required to complete a grant management certification program.

Must be able to learn and become proficient in new systems quickly; effective oral and written communication skills are vital, as is the ability to think analytically.

Must be eligible to operate a motor vehicle.

Notes:

Regular attendance is an essential part of this position.

Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.

The recommended candidate will be subject to a search of his or her Motor Vehicle Record (MVR) prior to being hired and annually thereafter.

All new employees that are involved with Specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23).

Click The APPLY Link To Apply Online

IMPORTANT: Your eligibility will be based on information provided in your resume or application; therefore, make sure your resume or application is detailed and complete. You MUST complete ALL parts of the application OR upload a resume to your submission.

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.

Please attach documents to the online application before submitting it. Or, you may email it to: or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Minimum Qualifications

Training: Graduation from an accredited four-year college or university with a major in business or public administration, economics, finance, business management or accounting or related areas.

Substitution: Additional qualifying experience as described below may be substituted for the required training on a year-for-year basis.

Experience: One year of full-time or equivalent part-time paid experience in grants management or public funds administration.

Substitution: Master's degree in business or public administration, economics, finance, business management, accounting, or a closely related field, from an accredited college or university, may be substituted for the required experience.

***Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment***