Financial Aid Specialist

Description

Title: Financial Aid Specialist

Position Number: 0077971

Hiring Unit: Student Affairs – Financial Aid Office

Location: Kahului, Maui

Date Posted: May 12, 2025

Closing Date: May 31, 2025

Salary: Salary schedules and placement information

Additional Salary Information: Pay Band B: Minimum $5,250/month

Full Time/Part Time: Full Time

Temporary/Permanent: Permanent

Funding: General

Other Conditions

This is NOT a remote position – the job requires in-person work.

Duties and Responsibilities:

(**Denotes Essential Functions)

**Develop, manage, and maintain the financial aid module of the Banner database.

**Coordinate testing of new or upgraded systems applications relating to the Banner financial aid module.

**Manage and maintain Electronic Funds Transfers (EFT) of student loans.

**Oversee and manage the timeliness of reporting information from Banner to the Federal Student Aid Programs.

**Utilize Banner to increase productivity and efficiency across areas benefiting from automation, as related to financial aid (Dataload, Tracking, Awarding, Disbursing).

**Coordinate with other relevant departments to define and create efficient programs for customized reports and ad hoc queries from Banner.

**Conduct workshops to teach financial aid recipients how to utilize MyUH, assist with answering student questions, and address any challenges in applying and obtaining financial aid.

**Attend professional development training to increase knowledge and understanding of Federal Student Aid Regulations and Policies, Banner, and other 3rd party software systems.

Ability to work nights and or weekends. Travel may be required to attend training or to serve remote or outreach locations.

Other duties as assigned

Minimum Qualifications:

Education and Professional Work Experience:

Possession of a baccalaureate degree in any field and three (3) year of progressively responsible professional experience with responsibilities for educational services or information systems; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills, and Abilities:

Considerable working knowledge of principles, practices, and techniques in the area of Higher Education as demonstrated by the broad knowledge of the full range of pertinent standards and evolving concepts, principles, and methodologies.

Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, and theories and systems associated with Higher Education.

Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative, and timely manner.

Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

Demonstrated ability to operate a personal computer and apply word processing software.

If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Desirable Qualifications:

Demonstrated ability to analyze, recommend, and implement Banner to automate tasks manually.

Demonstrated ability to define/create efficient programs for customized reports and ad hoc queries from Banner.

Demonstrated knowledge of financial aid systems (i.e. Edconnect, Electronic Data Exchange, ELM/NDN)

In-depth knowledge of the operating systems (Windows), Microsoft/Google work suites

Demonstrated experience with financial aid information systems, computer programming, and management information systems.

Considerable knowledge of federal, state, and institutional regulations and policies about financial aid.

Demonstrated ability to exercise professional independent judgment in determining the design, approach, and methods necessary to carry out complex assignments.

Demonstrated ability to work with students, including disadvantaged and minority student groups.

Demonstrated experience with computer programming (e.g. sql, html, C+, etc).

Inquiries:

Name:UH Maui College, Human Resources

Phone:

Email:

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

To Apply:Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

A one- to two-page statement outlining ways in which you meet the minimum and desirable qualifications;

Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

Academic record/grade summaries will NOT be accepted.

Diplomas and copies will NOT be accepted.

Resume

Three (3) professional references with contact information (including email addresses)

Optional letters of recommendation.

Incomplete applications will NOT be considered. NOTE:

The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Maui College and will not be returned.

Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).

If you have not applied for a position before using NEOGOV, you will need to create an account.

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: