HR & Office Administrator

Full-time

Description

Bartlesville Oklahoma

Work Arrangement: Onsite – Monday – Friday

Working Conditions: Office environment

About the Company:

At Lincoln Electric Products Co. Inc., we specialize in the design, manufacture, and distribution of custom equipment tailored to meet the specific applications and requirements of our customers. Our product range includes:

Panelboards: Up to 2000A

Service and Distribution Switchboards: Up to 8000A

Generator Connection Boxes

Generator Output Switchboards

Single and Double-Ended Substation

We pride ourselves on delivering high-quality, custom-designed solutions that address the unique needs of our clients across various industries

Position Summary

Lincoln Electric Products Co. Inc. is seeking a highly organized and personable HR Onboarding Specialist and Office Administrator to support both human resources functions and front-office operations. This dual-role position is responsible for managing all onboarding activities for new hires while ensuring smooth daily administrative functions. The ideal candidate is detail-oriented, professional, and able to multitask in a fast-paced manufacturing environment.

It is a full-time, exempt position and candidate will be reporting directly to the Director of HR based in Union NJ

Job Responsibilities:

HR Onboarding Responsibilities:

Coordinate and conduct new hire orientations and onboarding sessions

Prepare and process all new hire documentation including I-9s, direct deposits, and benefits enrollment

Maintain accurate employee records in HRIS and filing systems

Communicate company policies and procedures to new hires

Liaise with department supervisors to ensure proper integration and training of new employees

Assist with onboarding documentation and compliance.

Ensure all onboarding processes comply with state and federal employment laws

Office Administration Responsibilities:

Manage front-desk operations including answering calls, receiving visitors, and handling mail

Maintain office supplies inventory and place orders as needed

Schedule meetings, appointments, and support internal communication

Assist with general clerical tasks including data entry, scanning, and filing

Support HR and management with administrative projects as needed

Maintain confidentiality of sensitive personnel and company information

Qualifications:

What We Offer:

Competitive salary (paid weekly)

Entry into IBEW Local Union #3 after 45 working days (if applicable)

Health, dental, and vision insurance

401(k) retirement plan

Paid time off and holidays

Career advancement opportunities

Requirements

Bachelor's degree or HR certification (SHRM-CP, PHR) preferred

2+ years of experience in HR and office administration

Familiarity with HRIS systems and document compliance.

Familiarity with federal and state labor laws

Excellent communication and interpersonal skills

Strong organizational skills and attention to detail

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

High level of integrity and discretion in handling confidential information

Prior experience in a manufacturing or industrial environment preferred