Sr Admin Asst to Dean LUCOM

Working independently and exercising good judgment and discretion, the person in this position performs administrative and office support activities for the Dean. Serve on the LUCOM Executive Team. Sensitivity to confidential matters is paramount.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES.

Respond to inquiries and function as liaison between faculty, administrators, staff, students, and other outside contacts on a daily basis.

Respond to the requirements of the Dean and the Office of the Dean to advance the efficient and effective operation of the College of Osteopathic Medicine.

Function as liaison between the Dean and the faculty, administrators, staff, students, and outside contacts on a daily basis.

Manages the Dean's administrative, professional and travel schedule, arrangements, and expense reports.

Manage the day to day operations and schedule of the Office of the Dean.

Manage incoming calls and refer to appropriate individuals.

Serves as a liaison between the Office of the Dean and the Administration of Liberty University for coordination of activities and events.

Works effectively as a team member, embracing and fostering LU's and LUCOM's mission.

Assist the Dean with preparation of budget, accreditation, operational and strategic planning documents.

Coordinate travel and accommodations in role of meeting planner for conferences, CME events, visiting faculty and lecturers, inspection teams, educational events, et al for the Dean.

Serve as recording secretary for Deans Council, Deans Advisory Committee and other meetings chaired or coordinated by the Dean.

Coordinate details of COM's educational, professional and social events, i.e., distribute meeting notices, coordinate refreshments take minutes of the meetings, coordinate materials for distribution, and timely distribution of the meeting minutes.

Administer budget, supervise purchases, and prepare purchase orders, check request and accounting matters for the Office of the Dean and the Dean.

Coordinate the COM schedule and oversee the assignment of resources for the COM.

Type memos, letters and minutes of meetings as directed by the Dean.

Open and distribute mail as requested.

Assist in preparation of presentations, manuscripts, book chapters, etc.

Assist the Faculty and Administrators with project assignments as necessary.

Other duties as requested and/or assigned.SUPERVISORY RESPONSIBILITIES

Does position directly or indirectly supervise other employees? YES NO

Does position supervise subordinate supervisors? YES NO

If yes, please list the subordinate supervisors (names and titles) reporting to this position.

How many employees are indirectly overseen by this position through subordinate supervisors?

Select the number of indirectly supervised employees.

Does this position directly oversee non-supervisory personnel? YES NO

If yes, how many non-supervisory personnel are directly overseen by this position?

Select the number of directly supervised employees.

Does position interact with individuals/entities outside the company? YES NO

If yes, please describe:

The Senior Administrative Assistant to the Dean is responsible for interacting with numerous external partners and guests of the COM and Dean's Suite.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Bachelor's degree required.

Three (3) to five (5) years' experience in administrative or clerical role, preferably in an executive capacity.

Advanced knowledge of Microsoft Office Applications and Blackboard.

Experience in managing multiple projects simultaneously of a routine and complex nature.Knowledge and Skills

Strong ability to work with and learn a variety of computer systems.

Ability to maintain confidentiality.

Demonstrate time management skills and organizational skills.

Ability to problem-solve.ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.

Ability to understand, read, speak, and write English in order to convey messages and correspond in an articulate and professional manner.

Possession of public communication skills that allow professional representation of Liberty University College of Osteopathic Medicine to a variety of business and community customers and associates.

Demonstrated strong organizational and clerical skills, having knowledge of administrative and clerical procedures and systems such as Microsoft Office, managing files and records, transcription, designing forms, and other office procedures and terminology, and the ability to prioritize work and meet deadlines.

Excellent computer skills.

Ability to interpret, adapt, and apply knowledge of guidelines, policies, and procedures in a variety of situations.

Ability to contribute to a team environment and contribute expertise at appropriate times while recognizing each team members strengths and contributions.

Use of "listen first" communication style to ensure that everyone is heard so the best decision can be reached.

Excellent interpersonal skills, with the ability to show respect to their colleagues and to work in a collegial manner.

Knowledge and sensitivity to critical and subtle issues which can potentially impact academic performance and wellness, particularly for students from culturally and socio-economically diverse backgrounds.

Demonstrated experience effectively advising students.

Passion to ensure both academic success and overall personal wellness.

Ability to maintain strict confidentiality in accordance with FERPA guidelines. Problem Solving

Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Exercise critical thinking, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Active learning by understanding the implications of new information for both current and future problem-solving and decision-making needs.

Systems analysis and evaluation to determine how a system should work and how changes in conditions, operations, and the environment will affect outcomes; identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.

Skilled negotiator, with the ability to positively persuade and influence behaviors.

Exercise time management of self and team members Physical and Sensory Abilities

Social perceptiveness, being aware of others' reactions and understanding why they react as they do.

Occasionally required to travel to local and campus locations.

Frequently required to sit for extended periods to perform deskwork or type on a keyboard.

Regularly required to hear and speak in order to effectively communicate orally.

Occasionally required to stand, walk, and climb stairs to move about the building.

Regularly lift 10 or fewer pounds.WORKING CONDITIONS

Work Environment The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate.

Driving Requirements Use of one's personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver's license, an acceptable DMV record, and liability insurance is required.

Target Hire Date

2025-05-15

Time Type

Full time

Location

Lynchburg - In Office

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University's hiring practices and EEO discrimination practices are in full compliance with both federal and state law . click apply for full job details

Permanent