Controller

Job Summary

The Controller leads the college's daily accounting operations, directly managing the Accounting team, Grants Accountant, and Accounts Payable. This position establishes and maintains effective accounting practices that align with the institution's financial objectives and strategic vision. The Controller reports to the Director of Finance.

Essential Job Functions

Financial Operations Management

Oversees daily accounting operations functions including general ledger, purchasing, accounts payable, and student accounts receivable

Maintains accounting records and ensure accuracy of financial data

Prepares financial statements, tax reporting, and external annual college audit

Coordinates audit requests across college departments for external audits

Conducts internal audits as necessary

Accounting Execution & Support

Supervises assigned accounting staff

Processes financial aid transmittals and reconciles Title IV accounts.

Reconciles state retirement system reimbursements and works with Human Resources to resolve discrepancies.

Reviews and reconciles various GL accounts and complete year-end processes

Develops and processes required financial reports as needed

Assists with maintaining operating, capital, and auxiliary budget records

Supports Business Office functions including dual enrollment, contract billing, student refund process and payment processing

Directs processing of tax forms including 1099-NEC and 1098-T documents

Monitors bank balances and fund transfers

Represents the Finance Department in the Director's absence, serve on assigned committees

Grant & Foundation Support

Supports the Grants Accountant with monitoring all grant budgets and approving financial reports for grantors

Supervises accounting for the Carroll Community College Foundation and review/approve monthly financial reports

Oversees the annual audit process for the Foundation and prepare Foundation financial statements

Other duties as assigned

Minimum Requirements to Perform Work

Bachelor's degree in Accounting, Finance, or related field AND Two years of direct supervisory experience

Five years of accounting experience

Knowledge of accounting standards

Proficiency with Microsoft Excel and financial reporting software

Strong attention to detail and analytical skills

Effective verbal and written communication skills

Preferred qualifications

CPA

Experience in higher education finance

Experience with Ellucian Colleague

Knowledge of Title IV programs and other grants

Ability to extract and analyze data using query tools

Proficiency in developing accounting procedures and documentation

Experience with records management

Supplemental Information

SALARY INFORMATION:

This full-time position will be placed on the College 12-month employee Exempt Staff salary scale at grade 109. Actual salary placement based on qualifications and experience. Position includes an excellent fringe benefits package.

PHYSICAL DEMANDS:

The work is normally sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Additionally, the following physical abilities are required:

Hear/talk/communicate - Must be able to exchange information and communicate

Visual Acuity - Ability to perceive or detect surroundings

Mental Acuity - Able to focus, concentrate, understand, and convey subject matter

Repetitive motion (i.e., keyboarding)

Stand/sit/walk/able to move or traverse from one area to another

WORK ENVIRONMENT:

College campus, direct contact with diverse students, staff, faculty and the general public in classrooms, common and shared areas, offices, and campus environments. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as office, meeting, and training rooms. Use of safe workplace practices with office equipment; computers for data entry and word processing with some highly technical applications and new technology systems; avoidance of trips and falls; observance of fire and building safety regulations and all college policies; and observance of traffic laws when/if driving college vehicle.

TO QUALIFY FOR EMPLOYMENT, SELECTED CANDIDATES MUST:

successfully complete a criminal background check (for designated positions)

be able to work on campus as of the first day of employment

be a resident of DE, MD, PA, VA, WV or DC as of the first day of employment

be currently authorized to work in the US, as the College does not offer Visa sponsorships

Carroll Community College has the right to revise this position description at any time, and this position description does not represent in any way a contract of employment.

Carroll Community College is committed to creating a diverse, equitable and inclusive environment. Carroll Community College is committed to Equal Opportunity Employment.

Permanent