Data Entry Clerk

Job Title: Data Entry Clerk – Accounting

Location: Creative STEAM Academy

Position Type: Part-Time (in-person and remote)

Position Summary

The Data Entry Clerk – Accounting is responsible for maintaining accurate financial records for our learning center. You will ensure that family tuition payments are recorded correctly, purchase orders (POs) from Charter schools are received and logged, and monthly accounting reconciliations are completed in a timely manner. Contact families for payment reminders. Your attention to detail and organizational skills will help keep our billing and accounts receivable processes running smoothly.

Key Responsibilities

Monthly Revenue Reconciliation

Post and verify all family tuition payments in the accounting system

Reconcile tuition income against bank deposits and tuition schedules

Accept PO's and invoice Charter Schools

Purchase Order Management

Receive and log all incoming POs from charter schools, services, and field trips

Match POs to invoices and mark as "paid" or "pending"

Accounts Receivable & Billing

Generate and distribute monthly tuition statements and invoices

Follow up on delinquent accounts; coordinate with families to resolve billing issues

Data Entry & Recordkeeping

Enter financial transactions (payments, credits, adjustments) into our accounting program.

Maintain an organized filing system—both digital and paper—for all payment records and POs

Reporting & Analysis

Produce monthly reports showing outstanding balances, cash receipts, and PO status

Alert management to discrepancies or trends in payment patterns

Customer Service

Respond to family inquiries regarding billing, payment deadlines, and statement details

Liaise with teaching and administrative staff to verify service dates and attendance data

Process Improvement

Recommend and implement best practices for data integrity, workflow efficiency, and internal controls

Qualifications & Skills

Education:

High school diploma or equivalent (Associate's degree in accounting or business preferred)

Experience:

1–2 years of experience in data entry, bookkeeping, or accounts receivable

Familiarity with QuickBooks, Google Workspace, and Microsoft Excel

Personal Attributes:

Exceptional attention to detail and organizational skills

Strong communication and customer-service orientation

Ability to handle sensitive financial information with discretion

Self-starter who can manage multiple deadlines in a fast-paced environment

Working Conditions & Benefits

Collaborative, supportive team environment at a TK–12 learning center

Flexible hours to accommodate peak billing cycles

In-Person training and remote work

Opportunities for professional development in accounting and educational administration