Office Coordinator

Job Description

Salary:

At SUNPAN, we are dedicated to transforming home furnishings and delivering exceptional experiences through the passion and enthusiasm of our team. As a fast-growing leader in the industry, we pride ourselves on our commitment to diversity, excellence, and the professional growth of our employees.

SUNPAN offers a thriving environment where creativity and innovation are encouraged. We invite individuals who excel in these areas to explore career opportunities across various departments and join a company that values and nurtures its talent.

We are currently seeking an Office Coordinator to join our team in Baytown, Texas. In this role, you will manage essential administrative functions, ensuring smooth office operations while supporting various departments. Reporting to the Operations Manager, this position requires exceptional organizational skills, attention to detail, and the ability to effectively handle multiple tasks in a dynamic environment.

PRINCIPAL FUNCTIONS & OBJECTIVES

Office Coordination: Serve as the primary point of contact for general office duties, including maintenance, mailing, supplies, equipment, bills, errands, and shopping.

Scheduling & Appointments: Schedule and organize meetings and appointments for internal teams and senior management.

Office Layout & Equipment: Organize the office layout, order stationery and equipment, and coordinate with the IT department for office equipment needs.

Facility Management: Liaise with facility management vendors, including cleaning, catering, and security services, to ensure smooth operations.

Repairs & Maintenance: Maintain office conditions and arrange necessary repairs to keep the workspace functional and presentable.

Invoicing & Payments: Ensure timely invoicing and payment processing for office-related expenses.

Operational Procedures: Oversee office operations and procedures, ensuring efficient workflows and adherence to company policies.

Administrative Support: Provide general administrative support to senior management as required.

Other Duties: Perform additional office management tasks as assigned by senior management.

Physical Requirements: This position may require prolonged sitting and standing, as well as occasional lifting of office supplies and equipment.

KEY SKILLS & EXPERIENCE

Education: Minimum High School diploma or equivalent required

Technical Proficiency: Proficient in Microsoft Office, including Outlook, Word, and Excel.

Time Management: Exceptional time management skills with the ability to manage multiple tasks and prioritize effectively.

Organizational Skills: Strong organizational skills with attention to detail and the ability to adapt to changing priorities.

Communication Skills: Excellent written and verbal communication skills.

Independent Work: Capable of working independently or as part of a team in a fast-paced environment.

We appreciate the interest of all applicants; however, only those candidates selected for an interview will be contacted.

Sunpan Trading & Importing Inc. is an equal opportunity employer, and we believe that diversity is the reason behind our success. We are committed to fair and accessible employment practices.

In accordance with the Americans with Disabilities Act, accommodation will be provided in all parts of the hiring process. Applicants should make their needs known by contacting us in advance. Our HR department will consult with you so that arrangements can be made for reasonable accommodation.

Full-time