Administrative Assistant

Job Description

Salary:

At Next Level Restoration and Remodel, we don't just restore homes we restore lives, build trust, and raise the standard for what homeowners can expect after a disaster or during a remodel. Through emergency restoration services and full-service remodeling, we transform homes and lives with unmatched quality, professionalism, and care.

Were looking for a sharp, motivated, and passionate Administrative Assistant to directly support our Owner, Matt. This role is critical to keeping our operations running at the highest level ensuring we can deliver the care, communication, and craftsmanship our clients deserve.

If you're energized by excellence, love bringing order to busy environments, and want to be part of a mission-driven team that truly makes a difference, we invite you to join us.

What Youll Be Doing:

Optimize and Coordinate Priorities: Manage Matts calendar, communications, and key tasks so every project and client stay on track.

Professional Communication Management: Handle emails, calls, and follow-ups with clarity, care, and urgency representing our brand with every interaction.

Document Preparation: Draft, organize, and prepare reports, meeting notes, proposals, and presentations.

Project and Task Tracking: Monitor timelines and milestones for restoration and remodel projects, ensuring deadlines are met and nothing falls through the cracks.

Team and Partner Liaison: Act as the communication bridge between the Owner, internal teams, clients, vendors, and referral partners (like insurance agents and realtors).

Administrative Support: Manage file organization, expense tracking, supply orders, CRM updates, and general office coordination.

Travel and Event Preparation: Coordinate logistics for business travel, in-town meetings, conferences, and local events including scheduling, accommodations, transportation, materials preparation, and ensuring Matt is equipped for every engagement.

Special Initiatives: Support community partnerships, event planning, marketing initiatives, and other key company projects.

Confidential Support: Handle sensitive information and client details with the highest level of discretion and trustworthiness.

About Next Level Restoration and Remodel:

We specialize in:

Emergency Restoration: Water, fire, and mold damage response and restoration

Full-Service Remodeling: Kitchens, bathrooms, and whole-home transformations

Client Care: Clear communication, project transparency, and respect for every home we enter

Our clients are families, homeowners, and busy professionals who want craftsmanship, clarity, and a partner they can trust. We dont just restore homes we build relationships, restore peace of mind, and deliver a higher standard at every turn.

What Were Looking For:

2+ years of administrative or executive support experience

Outstanding organizational skills with the ability to anticipate needs and solve problems proactively

Exceptional written and verbal communication skills

Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and an eagerness to learn new tools

AI tools and integration

Full-time