Real Estate Closing Paralegal

Job Description

Salary: Competitive based on Experience

About UsMcManamy Jackson Hollis, LLC is a law firm specializing in real estate transactions of both residential and commercial property. The firm has offices in Savannah, Richmond Hill, Rincon, and Pooler. Savannah is the main office. The firm employs more than 30 lawyers and staff.

Job SummaryClosing Paralegals are responsible for preparing files for closing to include the preparation of title policies, drafting of Deeds, closing statements and other legal documentation required for closing. Closers are also responsible for communicating with lenders, agents, buyers, and sellers to coordinate and prepare closing documents, scheduling, and other logistical matters as it respects real estate transactions.

Non-Exempt Position

Usual Hours Monday through Friday, 9:00 a.m. 5:00 p.m.

Reporting Structure

Closing Paralegal reports to the Administrative Manager

Administrative Manager reports to the COO

Essential Functions

Responsible for communicating & coordinating closing processes and procedures with the Firms clients

Drafts and organizes various transactional documents for closing transactions such as Deeds, Affidavits, Powers of Attorney, Closing Statements, etc.

Prepares title commitments and policies

Responsible for coordinating and scheduling closings

Responsible for balancing accounting ledgers and the receipt and disbursement of closing funds

Reviews file management and accounting reports and works with Post Closing department as well as senior management to identify and remedy any outstanding closing requirements

Maintains detailed paper and electronic documentation for audit compliance

Exhibits organizational and time management skills.

Works well under pressure with stringent deadlines and be a team player

Appreciation and respect for Client confidentiality

Willingness to participate in system focused work-flow process in which he or she is one of many links

Expresses thoughts clearly and concisely through written and verbal communication

Cooperates with other staff

Shows enthusiasm for the job and projects a positive attitude

Exhibits a strong work ethic

Expresses team spirit and cooperation by regularly participating in staff conferences, and sharing ideas among all co-workers, leaders and specialists

Exhibits the utmost respect for financial controls governed by multiple public and private sources and internal firm policies and procedures respecting proper file handling

Other tasks as assigned by the firm to accomplish the mission of providing its clients with courteous and efficient service

Physical Requirements of the Job

Ability to hear on the telephone

Ability to speak

Ability to focus

Ability to see (with correction) small printed documents

Manual and finger dexterity for typing

Sitting for long periods of time

Must be able to drive

Lift or exert force up to 10 lbs.

Minimum Qualifications

Attention to detail

Excellent written and verbal communication skills

Closers must be able to balance accounting ledgers and have a basic understanding of sound accounting practices in accordance with Federal and State laws as well as internal firm policies and procedures.

High school diploma or equivalent required

3 years of previous experience in real estate, banking, insurance, compliance, or accountancy required

Real estate software experience such as SoftPro, Closers Choice, Qualia preferred

Must have basic skills in Microsoft Outlook, Word & Excel

Valid drivers license required

Must pass a criminal backgroundcheck

Employment is subject to a 60-day probationary period

Benefits

Health, Dental, Vision coverage

PTO based on years of service

Paid Maternity Leave

401K with employer match after one (1) year of service

Office snacks

Occasional paid Firm lunches

Full-time