Office Manager

Office Manager- Full Time

The mission of the Office Manager is to support the Controllers in ensuring that the financial and accounting records of the dealership are kept accurately. This role aims to maximize profit by providing timely and accurate information to departmental and upper management, assisting in the smooth operation of the Business Office, and maintaining high levels of customer and employee satisfaction. Join our team and become a part of our thriving automotive family! We are committed to investing in your success and guiding you towards a fulfilling career in the automotive industry.

About Us

Webb Automotive is a family-owned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service, quality vehicles, and fostering a supportive workplace culture. Built on a strong foundation of integrity, customer satisfaction, and teamwork, we are eager to continue to grow and expand our team. Our employees are the driving force behind our success, and we offer opportunities for career development, stability, and a welcoming, team-oriented environment. If you’re looking to join a company that treats you like family and invests in your future, we’d love to have you on board!

Responsibilities

Oversee daily operations in the Business Office, ensuring efficient, accurate work by staff members

Assist in hiring, training, and motivating the Business Office team to meet accuracy and timeliness goals

Manage onboarding and system setup for new hires; maintain employee records, vacation records, and accruals

Process accounts receivable/payable, clear schedules, reconcile cash, and prepare daily cash reports

Ensure timely and accurate payroll processing, as well as tax report preparation, deposits, and returns

Analyze financial statements, monitor accounting entries, and maintain standard monthly entries

Work with factory programs (incentives, rebates, co-ops) to ensure prompt payments due to the dealership

Control departmental expenses and review expense trend reports monthly

Monitor work in process and sublet schedules for accuracy, ensuring alignment with dealership goals

Identify and automate systems wherever possible, establishing controls to optimize efficiency

Ensure proactive accounts payable practices that maximize cash flow and take advantage of discount terms

Maintain a robust filing and security system for all records

Actively contribute to the highest levels of dealership customer satisfaction and employee satisfaction

Maintain ethical business practices, a professional image, and foster positive relations with customers, employees, and the community

Be a leader in achieving customer satisfaction by supporting office functions, including handling mail, phone support, correspondence, and copier support

Collaborate closely with upper management and department managers, maintaining open communication and meeting their needs

Participate as an active member of the Management Team, contributing to department stability through motivation, training, and performance reviews

Undertake special projects as assigned and assist in annual reviews/audits or third-party audits as required

Perform other tasks as necessary to ensure the dealership’s standards for customer satisfaction, productivity, safety, and cleanliness are met

Qualifications

Accounting Degree preferred

High School Diploma or equivalent required

Good verbal and written communication skills

Highly motivated, organized, reliable and detail-oriented

Can-do attitude with ability to work independently within a team environment

Previous Dealership experience desirable

Must have a clean driving record and hold a valid driver’s license

Must be willing and able to submit to a Background Check and Drug Screen

Benefits

Competitive pay at $52,000-$75,000 a year

Health insurance- Company contributes a portion to cost

Dental, Vision, Assurity, and LifeLock insurance options available

Paid Life Insurance

401(k) with company matching

Paid Time-Off

Family owned and operated

Positive work environment