Business Office Accounting Assistant

Business Office Accounting Assistant

Salary: $47,000–$56,000 annually, based on experienceSchedule: Monday through Friday, full-time (in-person)Location: Missouri Organic Recycling – Kansas City, MOReports to: Accounting Manager

Job Summary

The Business Office Accounting Assistant supports the daily financial operations of Missouri Organic Recycling by maintaining accurate accounting records, assisting with invoicing and collections, and ensuring timely processing of transactions. This role is essential in keeping financial workflows organized and accurate to support the company’s sustainability-driven mission.

Job Expectations

1. Bookkeeping & Financial Records

Maintain accurate and organized financial records using QuickBooks

Perform daily data entry for transactions related to accounts receivable and billing

Assist in maintaining customer account details and status updates

2. Accounts Receivable & Collections

Prepare and issue customer invoices and billing statements

Monitor outstanding accounts and perform collections follow-ups as needed

Maintain up-to-date client accounts and communicate discrepancies

3. Reconciliation & Reporting

Reconcile bank accounts regularly and report variances to the Accounting Manager

Support the month-end and year-end closing process by preparing needed documentation

Assist with periodic financial reporting, audits, and data summaries

4. Administrative Support & Inquiries

Respond to internal and external inquiries regarding payments, invoices, and financial records

Provide assistance to the Accounting Manager and senior staff with ad-hoc accounting tasks

Maintain confidentiality and accuracy in handling sensitive financial information

5. Optional/Additional Skills

Support cost analysis and financial projection tasks, if experienced

Fixed asset management

Contribute to improving accounting workflows and identifying process improvements

Performance Metrics & Evaluation Criteria

Performance in this role will be evaluated based on:

Accuracy and timeliness of financial entries and reconciliations

Completion of invoicing and collection tasks with minimal errors

Responsiveness to team and client communication

Initiative and reliability in supporting month-end processes